Skip to content Skip to navigation

Archived RFPs & RFQs

2019 Southern Federation convention audio/video

SCOPE OF WORK:

2019 Southern Federation convention audio/video

 

Event description

The Arab American National Museum of Dearborn, MI, will be conducting a series of oral history conversations on site in New Orleans, LA, during the Southern Federation of Syrian and Lebanese American Clubs (SFSLAC) convention at the Westin Charlotte (601 South College Street, Charlotte, NC 28202) on July 5-6, 2019. We will require a service provider to videotape up to 12 scheduled conversations that will take place over two days at the convention.

 

Services required

1. Must provide all video and audio equipment (one camera and two direct audio inputs)

2. Single-camera shoot (videotape) oral history conversations between two people. All conversations will take place in a meeting room at the Westin Charlotte during the two following days and times:

Friday, July 5, 2019: 9:00am-6:00pm

Saturday, July 6, 2019: 9:00am–6:00pm

3. Provide minimal (clean-up) editing of each oral history conversation

4. Create a video/audio file for each conversation; up to 12 audio files and 12 video files

5. Deliver uncompressed edited video footage

6. Deliver compressed and edited video and separate audio-only files plus metadata

7. Delivery no later than 5 p.m. Friday, August 9, 2019

 

Submitted bids should include a total cost to complete all required services as well as any relevant experience and knowledge of the subject matter.

 

Bids will be chosen based on a weighted scale:

50% Knowledge of subject matter

25% Production Time

25% Cost

 

Please submit bids to Elyssa Bisoski at the Arab American National Museum: ebisoski@accesscommunity.org

 

Deadline to submit bids is May 24.

Deadline: 
May 24, 2019

Office Space Lease

Office Space Lease

Please consider this document as formal Request for Proposal (RFP) for office space for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10am June 20th, 2019.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Facilities Coordinator Mustapha Haidar at 313-530-6994 (cell), mhaidar@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities.

Scope of Work:

We are requesting pricing to lease office space to deliver services associated with the Workforce Development programing. We are requesting the following features:

  • Approx. 10,000-20,000 sq. ft. of office space
  • 3-year lease terms
    • Contingent upon funding
  • Accommodations for at least 30 staff members
    • mix of office and cubicle space
  • (2) classroom space for client computer lab
  • (3) classroom spaces that can accommodate up to 50 people per classroom
  • Located within Detroit, MI
    • Located within the zip code of 48228
  • Located within walking distance to public transportation/bus services

 

Vendor Selection Criteria - ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a proposal is awarded, and negotiations will be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. Proposals will be reviewed and scored as follows.

  1. Cost of proposal – total cost of a 3-year lease, build out required, other start-up costs (25%)
  2. Layout – layout of space as it pertains to the needs of service delivery (25%)
  3. Location – Located within zip code 48228 (25%)
  4. Accessibility – Proximity to public transportation options (25%)

 

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done, by location. ACCESS, by law, is exempt from State and Federal Taxes.

 

Deadline: 
June 20, 2019

MOVE 2017 Registration & Conference Mobile Ap

Please consider this document as a formal request for proposal (RFP) for a vendor to provide one platform for registration and a conference mobile app. Proposals should be submitted no later than Wednesday, March 27th to procurements@accesscommunity.org.

Scope of Work:

ACCESS is seeking one vendor that offers both registration services and conference mobile app platform for 2019 MOVE Conference. The MOVE conference is November 7-9 2019. MOVE is a national two-day convening that will provide space for artists, activists, scholars, philanthropists, and others from the Arab American community to connect, learn and exchange ideas. Our programming includes a very complex schedule of receptions, plenary speakers and performances, networking and dialogue, concurrent breakout sessions, and post conference activities.

 

We require the following services for registration:

* Efficient and easy data analytics - ability pull “totals” from registration questions (i.e. # RSVP’d to Friday Night Signature Event, how many vegetarian options)

* Easy ability to access badge names to print badges

* Multiple registration types and prices

* Coupon codes for discounted tickets

* Pay-as-you-go registration fees

 

We prefer the following services for registration:

* Platform on wordpress website, not having to leave our MOVE website to register

* Badge creator with QR scanning

* Allow credit card fees to be absorbed into ticket price

 

We require the following services for mobile app

* Easily readable schedule with tag words

o Speaker bio, description, etc

o Ability to “favorite” or pick out sessions to create personal schedule

* Attendee activity feed

* Maps and venue info

* Push notifications

* Custom branding

* Evaluation surveys on the app

* Easy ability for user to download app and create profile

 

We prefer the following services for mobile app:

* Live polling

* Fundraising feature within app

* Ad space and banners for sponsorships

* Exhibitor map and exhibitor bios

* Ability to upload files to session descriptions

* App go live 2 weeks before conference

 

Selection Criteria

ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors’ qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider.

The following selection criteria will be considered with their indicated weight.

1. Registration platform abilities (30%)

a. Multiple registration types, prices, coupon codes, and form questions

b. VERY specific and efficient data abstraction of registration #’s and form responses

c. Preferred: registration page compatible website

2. Registration Fees (flexibility and cost) (10%)

a. “pay-as-you-go” registration fees

3. Mobile app cost (15%)

4. Mobile app features (30%)

a. Attendee activity feed

b. Evaluation surveys

c. Push notifications

d. Easy download for attendees

e. Custom branding

5. Customer and technical support (10%)

6. Quality of proposal (5%) Please direct any questions to Mikala Cox at Mcox@accesscommunity.org.

Deadline: 
March 27, 2019

Lighting Procurement at AANM Annex

The Arab American National Museum is seeking bids for a lighting designer to install and run lighting for a concert by Palestinian band 47SOUL on Friday, March 8. Attached is the technical rider with the band’s requests for lighting as well as specifications and images of the space.

Arab American of the Year Award

Overview:

  • Production of videos showcasing the achievements of ACCESS’ Arab American of the Year Award recipient

Video Specifications & Components:

  • Length: 3:00-4:00 minutes
  • 3-4 Interviews
  • Motion graphics
  • Voiceover talent
  • License-free music
  • X2 revision cycle
  • Some local travel expected

Provided by ACCESS:

  • Scripting for videos
  • Photos of award recipients

Dates – To Be Established:

  • Start Date:
  • Draft I Delivery:
  • Draft II Delivery:
  • Final Draft Delivery: 3/22/2019

Reference:

2015 Arab American of the Year Award Video #1

2015 Arab American of the Year Award Video #2

 

Scale

  •        Cost (25 points)
  • ·         Turnaround (25 points)
  • ·         Production quality (50 Points)
Deadline: 
February 1, 2019

Pages