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Archived RFPs & RFQs

MOVE 2017 Registration & Conference Mobile Ap

Please consider this document as a formal request for proposal (RFP) for a vendor to provide one platform for registration and a conference mobile app. Proposals should be submitted no later than Wednesday, March 27th to procurements@accesscommunity.org.

Scope of Work:

ACCESS is seeking one vendor that offers both registration services and conference mobile app platform for 2019 MOVE Conference. The MOVE conference is November 7-9 2019. MOVE is a national two-day convening that will provide space for artists, activists, scholars, philanthropists, and others from the Arab American community to connect, learn and exchange ideas. Our programming includes a very complex schedule of receptions, plenary speakers and performances, networking and dialogue, concurrent breakout sessions, and post conference activities.

 

We require the following services for registration:

* Efficient and easy data analytics - ability pull “totals” from registration questions (i.e. # RSVP’d to Friday Night Signature Event, how many vegetarian options)

* Easy ability to access badge names to print badges

* Multiple registration types and prices

* Coupon codes for discounted tickets

* Pay-as-you-go registration fees

 

We prefer the following services for registration:

* Platform on wordpress website, not having to leave our MOVE website to register

* Badge creator with QR scanning

* Allow credit card fees to be absorbed into ticket price

 

We require the following services for mobile app

* Easily readable schedule with tag words

o Speaker bio, description, etc

o Ability to “favorite” or pick out sessions to create personal schedule

* Attendee activity feed

* Maps and venue info

* Push notifications

* Custom branding

* Evaluation surveys on the app

* Easy ability for user to download app and create profile

 

We prefer the following services for mobile app:

* Live polling

* Fundraising feature within app

* Ad space and banners for sponsorships

* Exhibitor map and exhibitor bios

* Ability to upload files to session descriptions

* App go live 2 weeks before conference

 

Selection Criteria

ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors’ qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider.

The following selection criteria will be considered with their indicated weight.

1. Registration platform abilities (30%)

a. Multiple registration types, prices, coupon codes, and form questions

b. VERY specific and efficient data abstraction of registration #’s and form responses

c. Preferred: registration page compatible website

2. Registration Fees (flexibility and cost) (10%)

a. “pay-as-you-go” registration fees

3. Mobile app cost (15%)

4. Mobile app features (30%)

a. Attendee activity feed

b. Evaluation surveys

c. Push notifications

d. Easy download for attendees

e. Custom branding

5. Customer and technical support (10%)

6. Quality of proposal (5%) Please direct any questions to Mikala Cox at Mcox@accesscommunity.org.

Deadline: 
March 27, 2019

Lighting Procurement at AANM Annex

The Arab American National Museum is seeking bids for a lighting designer to install and run lighting for a concert by Palestinian band 47SOUL on Friday, March 8. Attached is the technical rider with the band’s requests for lighting as well as specifications and images of the space.

Arab American of the Year Award

Overview:

  • Production of videos showcasing the achievements of ACCESS’ Arab American of the Year Award recipient

Video Specifications & Components:

  • Length: 3:00-4:00 minutes
  • 3-4 Interviews
  • Motion graphics
  • Voiceover talent
  • License-free music
  • X2 revision cycle
  • Some local travel expected

Provided by ACCESS:

  • Scripting for videos
  • Photos of award recipients

Dates – To Be Established:

  • Start Date:
  • Draft I Delivery:
  • Draft II Delivery:
  • Final Draft Delivery: 3/22/2019

Reference:

2015 Arab American of the Year Award Video #1

2015 Arab American of the Year Award Video #2

 

Scale

  •        Cost (25 points)
  • ·         Turnaround (25 points)
  • ·         Production quality (50 Points)
Deadline: 
February 1, 2019

ACCESS PSA Video

Overview:

  • Production of video(s) providing a message scripted by ACCESS to empower and engage its audience.

 

Video Specifications & Components:

  • Length: 1 min
  • License-free music
  • Some local travel expected

 

Provided by ACCESS:

  • Possibility of photos
  • Newly shot b-roll of events/previously shot b-roll
  • Any informational materials necessary for context and background concerning ACCESS

 

Deliverable Completion Dates:

  • First Draft: March 8
  • Final Draft Delivery: March 15

 

For more information concerning ACCESS:

www.accesscommunity.org

 

Scale

  •        Cost (25 points)
  • ·         Turnaround (25 points)
  • ·         Production quality (50 Points)
Deadline: 
February 1, 2019

Bus Transportation 2019-2020

Please consider this document as formal Request for Proposal (RFP) for bus transportation services for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10am January 31, 2019. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203 and 3 references.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

 

Scope of Work:

ACCESS requests a fixed rate for bus services for trips scheduled for the afterschool programs, occasional morning, and weekend trips. In general, school buses will be requested for the trips, but for trips that are more than 2 hours one-way, coach buses may be requested.

* We are requesting a 2-year contract with fixed pricing

* Trips are scheduled during afterschool programming, which may take place Monday – Friday 2:30pm-6:00pm. Occasionally, morning and weekend trips may take place, as needed.

* Pick-up and drop-off locations will be schools in districts ACCESS partners with and ACCESS office locations. Districts include Dearborn Public Schools, Detroit Public Schools Community Districts, Melvindale Northern-Allen Park Public Schools, Oakland International Academy.

 

Vendor Selection Criteria

ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the most advantageous regarding price (See: "Low Bidder" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS.

Low Bidder: The lowest responsive, responsible bid will be based on the cost per month per facility, demonstrated ability to perform the work and history of performance.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. ACCESS, by law, is exempt from State and Federal Taxes.

Term – ACCESS is requesting a 2-year set rate for school bus service beginning February 1, 2019.

 

Deadline: 
January 31, 2019

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