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Archived RFPs & RFQs

Equity and Inclusion Trainers Search 2020

Please consider this document as formal Request for Proposal (RFP) to conduct equity and inclusion trainings for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10 am March 24, 2020. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203 and 3 references.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

Scope of Work:

ACCESS is seeking the services of an equity advancement partner to work with a team of select ACCESS staff to deepen core competencies in facilitation, leadership development and train staff to be internal capacity builders as ACCESS’s new Equity Team.

 

Qualified organizations wishing to respond to RFP – “Equity and Inclusion training” must provide all equipment and materials described in this document, whether directly or through subcontractors/sub-consultants. This does not, however, limit the use of sub-contractors or sub-consultants.

 

It is anticipated that the training will occur over a 12-month period, with an anticipated start date of April 1, 2020. We are requesting the following features be highlighted in the proposal:

 

  • Vendor history and experience working with ethnic organizations
  • Planning and Kickoff
  • Equity Foundation Intensive
  • Equity Team Learning Sessions
  • Leadership Learning Sessions
  • Coaching and Consultation

 

 Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.

 The Vendor is to report to Jumana Salamey, Deputy Director of the Arab American National Museum and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress. Furthermore, any operator leaving ACCESS sites in an unsatisfactory condition will be required to return and complete the job with no additional compensation.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the “best value” (See: "Best Value" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully based on any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS. Bids will be reviewed and evaluated on a weighted system to determine best value.

Proposals will be reviewed and scored as follows:

  • Planning and Kickoff ~ 10 points
  • Equity Foundation Intensive ~ 20 points
  • Plan for Equity Team and Leadership Learning Sessions ~ 20 points
  • Coaching and Consultation Services ~ 20 points
  • Experience working with ethnic organizations ~ 20 points
  • Pricing ~ 10 points

 

Based on the criteria above, using a 100-point scale the vendor that accumulates the highest score wins the bid.

“Best Value” means that ACCESS will, in an evaluation of each proposal submittal, consider factors other than just cost in making the award decision.

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation for offers to contract only and is not to be construed as: (a) an offer to contract; or (b) as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP.  Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued because of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant.  Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays – In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) If Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer.

(b) If Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) If Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services like those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Term – ACCESS is requesting an 8-month to one-year contract for equity and inclusion training services, beginning April 2020.

 

Deadline: 
March 24, 2020

ACCESS 9th Arab Health Summit Registration + Mobile App

Please consider this document as a formal request for proposal (RFP) for a vendor to provide one platform for registration and a conference mobile app. Proposals should be submitted no later than February 28th, 2020 to procurements@accesscommunity.org.

Scope of Work:

ACCESS is seeking one vendor that offers both registration services and conference mobile app platform for the 9th Arab Health Summit which will take place on November 8th – 10th 2020. This summit serves as a platform for researchers in the United States to connect with their counterparts in the MENA region and elsewhere for a unique opportunity to exchange best practices and create research relationships that can build a sustainable public health infrastructure globally. Our programming includes a very complex schedule of receptions, plenary speakers and performances, networking and dialogue, concurrent breakout sessions, and post conference activities.

 

We require the following services for registration:

· Efficient and easy data analytics - ability pull “totals” from registration questions (i.e. # RSVP’d to Sunday Night Signature Event, how many vegetarian options)

· Easy ability to access badge names to print badges

· Multiple registration types and prices

· Coupon codes for discounted tickets

· Pay-as-you-go registration fees

· CME/CMU credit tracker

· Badge creator with QR scanning

 

 

We prefer the following services for registration:

· Platform on wordpress website, not having to leave our Health Summit website to register

· Allow credit card fees to be absorbed into ticket price

 

We require the following services for mobile app

· Easily readable schedule with tag words

o Speaker bio, description, etc

o Ability to “favorite” or pick out sessions to create personal schedule

· Attendee activity feed

· Maps and venue info

· Push notifications

· Custom branding

· Evaluation surveys on the app

· Easy ability for user to download app and create profile

·

We prefer the following services for mobile app:

· Live polling

· Fundraising feature within app

· Ad space and banners for sponsorships

· Exhibitor map and exhibitor bios

· Ability to upload files to session descriptions

· App go live 2 weeks before conference

· Live Q&A session

 

Selection Criteria

ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors’ qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider.

The following selection criteria will be considered with their indicated weight.

1. Registration platform abilities (30%)

a. Multiple registration types, prices, coupon codes, and form questions

b. VERY specific and efficient data abstraction of registration #’s and form responses

c. Preferred: registration page compatible website

2. Registration Fees (flexibility and cost) (10%)

a. “pay-as-you-go” registration fees

3. Mobile app cost (15%)

4. Mobile app features (30%)

a. Attendee activity feed

b. Evaluation surveys

c. Push notifications

d. Easy download for attendees

e. Custom branding

5. Customer and technical support (10%)

6. Quality of proposal (5%) Please direct any questions to research@accesscommunity.org

Deadline: 
February 28, 2020

Lawn & Landscaping Maintenance 2020-2021

Please consider this document as formal Request for Proposal (RFP) for Lawn & Landscaping Services for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10 am March 30th, 2020. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203 and 3 references.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Director of Business Operations and Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities.

 

Scope of Work:

ACCESS is soliciting bids for our seasonal Lawn and Landscaping Maintenance contract. Please provide pricing for the locations included in this request. If any location is out of vendor's service range, vendors may choose to subcontract out services there but vendor will be fully responsible for services delivered there. We are interested in the following services, though not all are required for consideration:

1. Weekly lawn maintenance: Cutting will be performed on a weekly basis with edging done along walks, drives, curbs, and patios, etc. Clippings will be blown from walks, drives, etc., and excess clippings will be blown from lawn area after each cutting.

2. Weekly bed weeding of property

3. Annual fertilizer application program

4. Insect Control: priced per application

5. Annual Spring Clean-up

6. Annual Fall Clean-up

7. Bi-annual shrub trimming

8. Tree trimming (include 1-year growth cut back): priced per service event

• We are requesting a 2-year contract with fixed pricing

• Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.

• The Vendor is to report to Director of Facilities and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress. Furthermore, any operator leaving ACCESS sites in an unsatisfactory condition will be required to return and complete the job with no additional compensation.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the most advantageous regarding price (See: "Low Bidder" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may

consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS.

Low Bidder: The lowest responsive, responsible bid will be based on the cost per month per facility, demonstrated ability to perform the work and history of performance.

 

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays - In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done on a monthly basis for equal amounts of the entire contract during the season. ACCESS, by law, is exempt from State and Federal Taxes.

Term – ACCESS is requesting a 2-year contract for beginning April 1, 2020. Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance:

1. Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee. 2. Comprehensive/Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract. 3. Automobile Liability Insurance covering all owned, hired and non-owned vehicles with Personal Protection Insurance and Property Protection Insurance to comply with the provisions of the Michigan No Fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each accident for bodily injury and property damage. Insurance policies shall not contain endorsements or policy conditions which reduce coverage provided to ACCESS. Vendor shall be responsible to ACCESS or insurance companies insuring ACCESS for all costs resulting from both financially unsound insurance companies selected by Vendor and their inadequate insurance coverage. Vendor shall furnish the Facilities Director with satisfactory certificates of insurance or a certified copy of the policy, if requested by the Facilities Director.

Schedule A: Locations

Main Office, 2651 Saulino Ct, Dearborn, MI 48120 (313) 842-7010

Community Health & Research Center, 6450 Maple St, Dearborn, MI 48126 (313) 216-2200

Employment & Human Services Center, 6451 Schaefer Rd, Dearborn, MI 48126 (313) 945-8380

Hope House, 6470 Williamson St, Dearborn, MI 48126 (313) 582-5979

ACCESS Macomb, 4301 and4247-4259 E. 14 Mile Rd, Sterling Heights, MI 48310

 

Schedule B: Additional Information

1. ACCESS Schaefer Employment & Human Services Center 6451 Schaefer Rd. – Service/pricing combined with ACCESS Maple Community Health & Research Center 6450 Maple St. location as they share a parking lot. Invoice to reflect both addresses.

2. ACCESS Main Office 2651 Saulino Court - responsible for cutting the first 32’W of field to the west of the parking lot, from north sidewalk to Roman Village parking lot.

3. ACCESS Macomb Community Health & Research Center - Macomb County 4301 E. Fourteen Mile Rd. – Service/pricing combined with 4247-4259 E. Fourteen Mile Rd. location as they share a campus

4. ACCESS Macomb Community Health & Research Center - Macomb County 4301 E. Fourteen Mile Rd. – Responsible for wooded area behind the property, approximately 30’L x 165’

Deadline: 
March 30, 2020

ACCESS 49th Anniversary Dinner

scope of work

                                                                       

Venue:  Detroit Marriott Renaissance Center                                   

Rental Dates:    March 6, 2020

Services Required:

 

LABOR: Complete labor support - technicians and Project Manager for setup, rehearsal, program duration, and takedown

                       

LIGHTING: Complete lighting system for Main Ballroom                                       

                                                                                                           

AUDIO: Complete sound system for Main Ballroom and VIP

 

VIDEO: Complete video system for Main Ballroom and Lobby

 

EQUIPMENT: See list below

 

 

Audio

14 Speaker EAW KF-360Z High/Mid

1 Speaker EAW FR-250Z Subwoofer

1 Processor Audio EAW MX-8750

1 Speaker Sound Projections Master

1 Speaker Sound Projections Companion

1 Microphone CAD E-200

1 Microphone Wireless Rack UHF HLW 050 (2units) C

1 Microphone CAD E-100 Large Condenser

2 Microphone CAD MG120 Miniature Condenser

2 Microphone Wireless Lavaliere Shure U1 UHF

2 Microphone Wireless Handheld Shure U2 UHF

2 Microphone Wireless Receiver Shure Dual UHF

6 Microphone Shure SM58

1 Wireless Sound Projections Handheld

1 Wireless Sound Projections Bodypack

2 Amplifier Mackie M-1400

1 Mixer Mackie 8/12 Channel

1 Mixing Board Mackie CR 1604-VLZ 16 Channel

1 Cassette Recorder Tascam 122MkII

1 Cassette Recorder Denon Dual DN770R

1 CD Player Tascam CD -201

1 Compressor 8ch Pesonus

1 Compressor Limiter DBX-166

1 Equalizer DBX Dual 1/3 Octave Graphic

1 Audio Rack (EAW Drive Rack A) RK-350

1 Audio Rack (EAW Drive Rack B) RK-950

1 Equalizer Klark-Teknik Graphic EQ

1 Power Conditioner Furman PL-Plus

2 Microphone Wireless Lavaliere Element Shure WL-184

1 Audio Rack 700 Package (Grey)

5 Laptop Audio Cable

4 Walkie Talkie Remote Mic/Speaker

5 Audio Interface Box Dsan Laptop Adapter

VIDEO

4 LCD Projector Panasonic 12K

2 Projector 7k Panasonic PT-DW740

1 LCD Monitor 20” NEC 2010X

3 LCD Monitor 15” Polaroid FLM-1512

5 LCD Monitor 65” Sharp LC-65 HDMI

5 Computer Laptop

1 DVD Pioneer 7400

1 DVD Recorder Panasonic DMR-EH50 +Hard Disc Rec.

1 Switcher/Scan Converter Sony Anycast AWS-G500

1 Switcher/Scan Converter Extron S.T.B. IN-1508

4 Screen Fastfold 10.5x14 Front Complete*

2 Screen Tripod 70x70 Dalite

4 Screen Fastfold 10.5x14 Dress Kit-Drapery Dalite

4 Screen Fastfold 10.5x14 Front Surface Dalite

4 Screen Fastfold 10.5x14 Truss Frame Dalite

4 Screen Fastfold 10.5x14 Truss Legs (Pair) Dalite

4 Screen Fastfold 10.5x14 Dress Kit-Hardware Dalite

1 Distribution Amp Extron ADA6/300/MXHV

2 Stand Plasma 72” Dual Post Chrome Premier

1 Distribution Amp Videotek VDA-16 1X6

1 Sub Rental Lens For Chip Camera

1 Video Production 2 Camera Package

1 Wireless Cue Light D’san Perfect Cue

1 Folsom Screen Pro Seamless Switcher

1 Video Recorder Blackmagic HD SSD Deck

4 Lens Christie 4.6-6.0:1 zoom Road Runner

2 Fly Mount Sanyo XP-56

2 Lens Panasonic Standard Zoom 1.85-2.58:1

Staging

1 Lectern Executive Wood Dalite

3 Drape Upright 3’ Modesty Innovative Systems

2 Drape Panel Black Modesty

5 Drape Panel Black 13x16

7 Drape Base 18”x18” regular

7 Drape Upright 9’ Innovative Systems

8 Drape Batons Innovative Systems

3 Drape Base 16”x16” Modesty

6 Stage Skirt 8’ Stageright

1 Power Distro 100 Feeder Cable 2 Gauge 5 Lengths

9 Truss 12” box 10’ silver section

1 Power Distro 100 A Single Phase Camlock BLK. CS.

30 Chain falls CM 3 Ton (10’ chain)

20 Rigging Wirerope Safety Chain 2’

6 Lighting LED RGB Up Lights

2 Light Ellipsoidal Altman Shakespeare 30’

2 Light Ellipsoidal Altman Shakespeare 30’

5 Light Ellipsoidal Altman Shakespeare 30’

1 Lighting Control Board 12 Channel Leprecon 612

3 Lighting Dimmer Pack 6 ch Leprecon LD-360

2 Light Fresnel Altman 6” 65Q

1 Cart Skirt 54”

2 Stand Microphone Desk Audio Technica

14 Stand Speaker 9’ Ultimate

2 Stand Microphone Floor Black w/Boom

4 Stand Microphone Floor Black

1 Stand Safloc Table

1 Stand Lighting 1 ½” pipe base 50lb. round base 

Deadline: 
December 20, 2019

CAAP annual report

Scope of Work 

CAAP 2019 Annual Report Bid

Report:

Number of pages: 16, 4 cover, 12 text

Size finished:  folded 8.5 x 11

Size flat: 11 x 17

Color: duplex with bleed

Cover: 80-100lb

Text pages: 60-80lb

quantity: 1000, 1200 and 1500 (can you price for each quantity?)

binding: saddle stitching

 

Envelope to be inserted in binding:

6.5x 3.625 on 24# white wove

Duplex

One color

 

Mailing:

Pack/address envelopes for approx. 600 of the annual reports and deliver to US post office.

 

Envelopes:

quantity approx.. 600

9x12" catalog (open end) with peel and seal flap

Printing on 1 side: no bleed

Carton pack

 

 

Deadline to have it finished and in hand would be the end of February.

 

 

 

Deadline: 
December 20, 2019

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