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Active Requests for Proposal & Requests for Quote

Scope of work – ACCESS Website Rebuild

Who we are: What began out of a simple storefront in 1971 to assist a growing Arab immigrant population is now, over 50 years later, the largest and most impactful Arab American community nonprofit in the nation. With over 120 programs focused on youth, education, community health, workforce development, emergency services, philanthropy, activism, and the arts, 10 locations in Southeast Michigan and three national institutions —the Arab American National Museum (AANM), the Center for Arab American Philanthropy (CAAP) and the National Network for Arab American Communities (NNAAC)—everything ACCESS does is to advance the social, health and economic well-being of individuals and families. Guided by our vision of a just and equitable society, anchored in our mission of empowerment, and founded on the belief that a community must first have its basic needs met before it can be empowered to impact social change, ACCESS has continued to honor its Arab American heritage, while helping to change our world, one person at a time.

 

What we need: ACCESS is seeking the services of a web developer to rebuild its website on a new, more user-friendly platform.

 

The new site must include the following:

  • Design needs to be unique, streamlined, simple, attractive (aesthetically pleasing and functional)
  • The site should be easily navigable by clients, staff, and stakeholders
  • Site needs to be fast loading
  • Mobile first responsive design
  • Meet web accessibility standards
  • Must include two publishing workflows, a direct publish and one with an approval process
  • Create post templates and layouts to simplify the publishing process
  • Layout should be engaging and impactful with options to change colors and logos to highlight special events or campaigns
  • Purpose of agency work must be clear
  • Site design should reflect the diversity of our community and clients
  • Must include readily accessible contact info and locations
  • Landing page should allow flexible posting for high visibility news/calls to actions
  • Optimized for Google search (SEO) and social media
  • Integration with the following platform
    • ClearCompany ATS platform – To display available job opportunities
    •  Blackbaud Altru – Integrate with the events calendar and the donate pages
    • Mailchimp – Newsletter subscription
  • Provide an easy way to create multilingual versions of posts/pages with the correct SEO meta data.
  • Provide training and documentations on the final product, including architectural and logical documentation outlining the website operations and any integrations or extensions added

 

Project Timeline

RFP available April 22, 2022

Proposal Deadline May 16, 2022

Vendor finalist presentations May 29, 2022

Final vendor selected June 10, 2022

Engagement begins July 2022

Site launch Early November 2022

Engagement ends November 30, 2022

Submit all bids to rtaylor@accesscommunity.org by April 30, 2022

 

 

ACCESS Printer Fleet

Introduction:

ACCESS would like to replace the entire existing printer/copier fleet with new leased devices. The existing fleet is located at 8 sites throughout both Wayne and Macomb counties. The leasing contract must include consumables and device support throughout the contract term. Additionally, ACCESS would like a print monitoring solution integrated into the proposal.

Background:

ACCESS (Arab Community Center for Economic and Social Services) has been serving the community for more than 40 years. Founded by a group of dedicated volunteers in 1971 out of a storefront in Dearborn’s impoverished south end, ACCESS was created to assist the Arab immigrant population adapt to life in the United States.

Today, ACCESS is the largest Arab American human services nonprofit in the United States. With eight locations and more than 100 programs serving metro Detroit, ACCESS offers a wide range of social, economic, health and educational services to a diverse population.

ACCESS continues to honor its Arab American heritage while serving as a nonprofit model of excellence. The agency is dedicated to community-building, focused on service to those in need. Through initiatives like the Arab American National Museum (AANM), the National Network for Arab American Communities (NNAAC), ACCESS Growth Center, and the Center for Arab American Philanthropy (CAAP), ACCESS serves all Americans.

Scope of Work:

ACCESS is seeking proposals to refresh the entire organization’s printer fleet spread across 8 physical locations.

The fleet will be comprised of the following types of devices:

  • 54 low to medium volume desktop monochrome laser printers.
  • 7 medium volume color desktop multifunction laser printers.
  • 19 high volume color multifunction laser printers with advanced finishing capabilities.
  • 1 low volume laser MICR printer.

For reference, the organization’s current monthly print volume across all devices is roughly as follows:

  • Total Print Volume (per month): 200461
  • Total Monochrome Print Volume (per month): 179468
  • Total Color Print Volume (per month): 20993

The chosen vendor will be responsible for shipping back the existing fleet and will be responsible for the physical deployment of the new fleet. The ACCESS IT department will be responsible for configuring the devices, print server configuration, and driver deployment.

Additionally, ACCESS would like print management software integrated into the proposal to enable more robust reporting, monitoring, and control functionality. This can be a product offered as SaaS, or a product hosted on premises.

Requirements:

  • The vendor must provide an SLA regarding hardware support that allows the quick resolution of hardware related issues. The expectation is a technician is deployed to resolve hardware related issues within 24 hours of placing the service call.
  • The proposal must include a recycling program for consumables at no cost.
  • The proposal must include buyout options for the leased hardware with a projected cost of purchase at the end of the lease term provided up front.
  • The lease agreement must be for a 3-year term.
  • The leasing contract must be flexible to allow for the addition of more devices throughout the term of the lease while allowing for the agreement pertaining to any additional devices to expire with the rest of the fleet.
  • The vendor must provide competitive cost-per-page rates.

Selection Criteria:

The winning proposal will be selected based upon the following weighted criteria:

  • Vendor qualifications and references: 20 points
  • Technology (hardware and software): 40 points
  • Price (leasing cost and cost-per-page): 40 points

Review process:

Upon the receipt of proposals, ACCESS will evaluate, and grade submissions based on the weighted criteria. ACCESS will eliminate all but 3 proposals, at which point meetings will be scheduled with the top 3 vendors to discuss the solutions being proposed.

Questions:

Any questions regarding specific information not included in this document should be submitted to Bassam Muhsin – IT Director, at bmuhsin@accesscommunity.org

Timeframe:

Proposals are to be received no later than June 15th, 2022. ACCESS will choose a winning proposal no later than July 15th, 2022.

Submission instructions: Please submit all proposals to procurements@accesscommunity.org

 

ACCESS - RFP – Lawn & Landscaping Maintenance 2022-2024

Please consider this document as formal Request for Proposal (RFP) for Lawn & Landscaping Services for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10 am March 30th, 2022. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203 and 3 references.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Director of Business Operations and Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities.

 

Scope of Work:

ACCESS is soliciting bids for our seasonal Lawn and Landscaping Maintenance contract. Please provide pricing for the locations included in this request. If any location is out of vendor's service range, vendors may choose to subcontract out services there, but vendor will be fully responsible for services delivered there. We are interested in the following services, though not all are required for consideration:

  1. Weekly lawn maintenance: Cutting will be performed on a weekly basis with edging done along walks, drives, curbs, and patios, etc. Clippings will be blown from walks, drives, etc., and excess clippings will be blown from lawn area after each cutting.
  2. Weekly bed weeding of property
  3. Annual fertilizer application program
  4. Insect Control: priced per application
  5. Annual Spring Clean-up
  6. Annual Fall Clean-up
  7. Bi-annual shrub trimming
  8. Tree trimming (include 1-year growth cut back): priced per service event 

 

  • We are requesting a 2-year contract with fixed pricing
  • Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.
  • The Vendor is to report to Director of Facilities and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress. Furthermore, any operator leaving ACCESS sites in an unsatisfactory condition will be required to return and complete the job with no additional compensation.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the most advantageous regarding price (See: "Low Bidder" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS.

Low Bidder: The lowest responsive, responsible bid will be based on the cost per month per facility, demonstrated ability to perform the work and history of performance.

 

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays - In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

  • (a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;
  • (b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;
  • (c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;
  • (d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.
  • Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done on a monthly basis for equal amounts of the entire contract during the season. ACCESS, by law, is exempt from State and Federal Taxes.

Term – ACCESS is requesting a 2-year contract for beginning April 1, 2022. Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance:

  1. Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee.
  2. Comprehensive/Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract.
  3. Automobile Liability Insurance covering all owned, hired and non-owned vehicles with Personal Protection Insurance and Property Protection Insurance to comply with the provisions of the Michigan No Fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each accident for bodily injury and property damage. Insurance policies shall not contain endorsements or policy conditions which reduce coverage provided to ACCESS. Vendor shall be responsible to ACCESS or insurance companies insuring ACCESS for all costs resulting from both financially unsound insurance companies selected by Vendor and their inadequate insurance coverage. Vendor shall furnish the Facilities Director with satisfactory certificates of insurance or a certified copy of the policy, if requested by the Facilities Director.

Schedule A: Locations

Main Office, 2651 Saulino Ct, Dearborn, MI 48120 (313) 842-7010

Community Health & Research Center, 6450 Maple St, Dearborn, MI 48126 (313) 216-2200

Employment & Human Services Center, 6451 Schaefer Rd, Dearborn, MI 48126 (313) 945-8380

Hope House, 6470 Williamson St, Dearborn, MI 48126 (313) 582-5979

ACCESS Macomb, 4301 and 4247-4259 E. 14 Mile Rd, Sterling Heights, MI 48310

ACCESS New Center 10149 Michigan Ave, Dearborn 48126

 

Schedule B: Additional Information

  1. ACCESS Schaefer Employment & Human Services Center 6451 Schaefer Rd. – Service/pricing combined with ACCESS Maple Community Health & Research Center 6450 Maple St. location as they share a parking lot. Invoice to reflect both addresses.
  2. ACCESS Main Office 2651 Saulino Court - responsible for cutting the first 32’W of field to the west of the parking lot, from north sidewalk to Roman Village parking lot.
  3. ACCESS Macomb Community Health & Research Center - Macomb County 4301 E. Fourteen Mile Rd. – Service/pricing combined with 4247-4259 E. Fourteen Mile Rd. location as they share a campus
  4. ACCESS Macomb Community Health & Research Center - Macomb County 4301 E. Fourteen Mile Rd. – Responsible for wooded area behind the property, approximately 30’L x 165’W

 

 

AANM Request for Proposal - Art Sculpture Installation  

Please consider this document as formal Request for Proposal (RFP) for a sculpture installation for the Arab American National Museum. Bids should be submitted to procurements@accesscommunity.org by 10 am Friday December 10, 2021. 

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded. 

Scope of Work:  

Install octopus sculpture suspended inside the museum’s dome like a chandelier, hanging hardware and cables just below the dome base. Vendor must provide hydraulic lift for access to the upper areas necessary for installation of the cabling to support the sculpture. Crank-up lifts and temporary supports to position the sculpture for review before final install. Provide all necessary labor and equipment to complete the project. Provide fabrication of brackets that are necessary to attach to the existing steel structure as the core support for the sculpture. Provide floor protection for the entire work area as required. The bid also needs to include allowances for on-site meetings with the artist, architect and museum staff before and during the installation proceeds. The artist is responsible for all electrical work associated with sculpture.  

Time Frame: 

The project installation is to begin no later than January 4, 2022 and must be completed no later than January 25, 2022.  

Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used. 

The Vendor is to report to Jumana Salamey, Deputy Director of the Arab American National Museum and/or their designee (Crystal McColl) and will cooperate and confer with them as necessary to insure satisfactory work progress. Furthermore, any operator leaving ACCESS sites in an unsatisfactory condition will be required to return and complete the job with no additional compensation. 

Vendor Selection Criteria:  

ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the “best value” (See: "Best Value" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully based on any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS. Bids will be reviewed and evaluated on a weighted system to determine best value.  

Proposals will be reviewed and scored as follows:  

  • Planning and Kickoff ~ 10 points 

  • Experience installing sculptures ~ 20 points 

  • Experience working with museums ~ 20 points  

  • Experience working with artists ~ 20 points 

  • Cost ~ 30 points 

Based on the criteria above, using a 100-point scale the vendor that accumulates the highest score wins the bid.  

“Best Value” means that ACCESS will, in an evaluation of each proposal submittal, consider factors other than just cost in making the award decision. 

 

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act. 

No Contract – This notice is provided for information and invitation for offers to contract only and is not to be construed as: (a) an offer to contract; or (b) as a contract in and of itself.  

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP.  Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.  

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation. 

Independent Contractor – Any contract issued because of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant.  Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS. 

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS. 

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties. 

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided. 

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan. 

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract. 

Schedule of Service & Delays – In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred. 

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination. 

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances: 

(a) If Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer. 

(b) If Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms; 

(c) If Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer; 

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof. 

 

 

ACCESS Agency Audit

Audit Scope

The Arab Community Center for Economic and Social Services (ACCESS) will undertake a financial audit as required by the OMB Circular Compliance Supplements and Government Auditing Standards. ACCESS is seeking an independent auditor/firm of certified public accountants with resources that specialize in financial analysis, and also possess the knowledge and experience relative to current audit best practices.

Independent auditor/firm’s activities include, but are not limited to:

  • Perform an independent audit of the financial statements in accordance with Generally Accepted Accounting Standards, which includes the Statement of Financial Position, Statement of Activities and Changes in Net Assets, Statement of Cash Flows, Schedule of Functional Expenses, Schedule of Support and Revenues, and Notes to the Financial Statements/Schedules and express an opinion as to the fair presentation for the fiscal year ended September 30, 2021.
  • Provide a Management Letter including any issues of internal control weaknesses or issues of compliance with Government Auditing Standards.
  • Prepare Form 990 in accordance with IRS regulations/tax codes.
  • Prepare a Federal Single Audit in accordance with OMB Circular A-133.
  • Prepare an SF-SAC for submission to the Federal Audit Clearing House.
  • Meet with ACCESS Senior Accountant and Director of Finance prior to, during, and at the end of the audit process.
  • A detailed Statement of Work and work plan with timelines to accomplish the ACCESS financial audit of all accounts and transactions of all ACCESS’ programs/departments.
  • Provide a draft report to the Senior Accountant and Director of Finance for review.
  • Present the final report to the CFO, Finance Committee and Executive Board in meetings and respond to any inquiries as needed.

Term/Period of Performance

The total time frame of the audit should not exceed three months. The final audit will need to be completed, with all deliverables provided to ACCESS, no later than January 31, 2022.

Profile of the Independent Audit Firm

  • Description of the size of the firm in general, and the size of the firm’s non-profit/governmental audit staff. The full address of the location(s), and which location, if more than one, the services will be provided through.
  • Identify the principle supervisory and management staff, including engagement partners, managers, other supervisors and specialists who would be assigned to the engagement and identify the non-profit and federal grant auditing experience and training of each person (resumes required). The firm should indicate how the rotation of staff over the term of the audit engagement agreement would be assured.
  • Identify any potential areas of conflict of interest.
  • Provide an overall description of the services performed by the audit firm.
  • Provide a list of references for at least three engagements performed in the last five years that are similar in size and scope to the engagement described in this RFP.
  • Disclose if any portion of the engagement will be subcontracted to other firms and identify the firms in the proposal.
  • Provide a quote for the cost of services being offered for the period requested of the engagement.
  • Provide additional information that you feel may be helpful in the selection process.

Responsibilities of Parties

The following section describes specific responsibilities of ACCESS and the independent auditor/firm.

ACCESS' Responsibilities

  • Provide the independent auditor with office space to perform the audit.
  • Provide access to department staff and management, offices and operational areas, as required to complete the tasks and activities defined under the approved work plan.
  • Designate a person to whom all communications may be addressed and who has the authority to act on all aspects of the services. This person will review the Scope of Work and associated documents with the independent auditor/firm to ensure understanding of the responsibilities.
  • Provide information regarding the business structure of ACCESS, as required by the independent auditor. ACCESS will provide information as required by the independent auditor to perform its responsibilities and schedule the availability of the ACCESS personnel for interviews as may be required.

Independent Auditor Responsibilities

  • Perform an independent audit of the financial statements in accordance with Generally Accepted Accounting Standards, which includes the Statement of Financial Position, Statement of Activities and Changes in Net Assets, Statement of Cash Flows, Schedule of Functional Expenses, Schedule of Support and Revenues, and Notes to the Financial Statements/Schedules and express an opinion as to the fair presentation for the fiscal year ended September 30, 2021.
  • Provide independent auditor's report on internal control over financial reporting and on compliance and other matters based on an audit of financial statements performed in accordance with Government Auditing Standards.
  • Provide independent auditor's report on compliance with requirements that could have a direct and material effect on the major program and on internal controls in accordance with OMB Circular A-133.
  • Report should include material weaknesses and suggested management improvements if applicable.
  • Prepare Form 990 in accordance with IRS regulations/tax codes.
  • Prepare an SF-SAC for submission to the Federal Audit Clearing House.
  • Prepare and File form 5500, in accordance with the IRS and Department of Labor regulations.
  • Designate a person to whom all project communications may be addressed and who has the authority to act on all aspects of the services. This person will review the Scope of Work and associated documents with the senior accountant to ensure understanding of the responsibilities.
  • Identify a Project Coordinator, who is a Certified Public Accountant, responsible for the overall project.
  • Provide project management for all activities associated with the project.
  • Comply with all applicable federal and state policies, procedures and guidelines.
  • Must have all the necessary equipment, including hardware and software to fulfill the contract.

Description of Project Services

ACCESS intends to award an independent auditor/firm for auditing services to undertake the financial audits as listed in activities for the fiscal year ending September 30, 2021. Due to the nature of the audit and the extensive learning curve, we would like the bid to be for a three-year period; listing the costs for each year separately, while providing a total for all inclusive pricing on services being quoted. Each year’s renewal shall be subject to the annual review and recommendation of the Finance Committee and Executive Board.

The independent auditor/firm will develop a financial report based on the evaluation and assessment of ACCESS’ year end activities and a letter addressing the adequacy of the organization’s internal accounting and administrative controls.

Submission of Statement of Work and Timeline

Evaluation Factors:

Turnaround time                                 40 points

Cost                                                    30 points

Reputation & Experience                   15 points

Number of staff available                   10 points

Proximity of firm to headquarters       5 points

 

Basis for selection: Size of firm, number of staff available to work on engagement, turnaround time, reputation and experience of firm and staff, proximity of firm and cost of the full audit.

ACCESS reserves the right to reject any and all proposals submitted and to request additional information from all proposers. Any contract awarded will be made to the independent auditor who, based on evaluation of all responses and applying all criteria and oral interviews, if necessary, is determined to be the best qualified to do the audit.

Any parties interested in bidding on this audit scope please submit your bid on our website at accesscommunity.org, or mail to 2651 Saulino Ct., Dearborn, MI 48120 in a sealed envelope addressed to Audit Procurement; and email any questions you may have to procurements@accesscommunity.org.

This request for proposal will be a 5-year term. Please also include cost per year for a total of 5 years.

Proposals must be received in our office or online no later than 5 p.m. on October 15, 2021. If not received by the deadline, bid will not be considered. If you are submitting your bid through the U.S. Postal Service, we request you send in three copies.

 

 

Request for Proposal - 2021 CAAP Overview Video 

Scope of Work: 

We are accepting bids for 1 video that captures the work and mission of the Center for Arab American Philanthropy (CAAP), the nation’s only Arab American Community Foundation. This video will be posted on our website, social media and played at our events. We are accepting bids until July 15.  

We are looking for our vendors to take significant creative leadership, and to outline a concept for the video to be submitted along with their bid. Below is the scope of work for the project. If you have any questions, please feel free to reach out to Mohamad Jaafar at MJaafar@accesscommunity.org.  

 

Video Specifications & Components: 

  • 4:00-5:00 

  • Motion graphics  

  • License-free music  

  • X2 Revision Cycle 

  • Video style: Voice over mixed with interviews and B-Roll 

Provided by ACCESS: 

  • Interview videos of CAAP members (Board members, staff, grantees, scholarship recipients)  

  • B-roll footage/ Photos of CAAP events, grantee events, etc.  

  • Scripting for video  

  • Voiceover Talent 

Dates to be established: 

  • Start Date/ Content Delivery: August 1st 

  • Draft I Delivery: August 13th (get edits to editor by August 16)  

  • Draft II Delivery: August 27th (get edits to editor by August 31st)  

  • Final Draft Delivery: September 10  

  • Reference: https://www.youtube.com/watch?v=cljw3vfcvhQ 

 

Request for Proposal - 2021 CAAP Outstanding Philanthropist of the Year Awardee Video 

Scope of Work: 

Our Center for Arab American Philanthropy’s (CAAP) third annual Threads of Giving Gala is around the corner – September 18, 2021 – and we are now accepting bids until July 15f or the production of one video to be shown at the event. This video will accompany the presentation of the Outstanding Arab American Philanthropist Award and will showcase the achievements of the award recipient. 
 

We are looking for our vendors to take significant creative leadership, and to outline a concept for the video to be submitted along with their bid. Below is the scope of work for the project. If you have any questions, please feel free to reach out to Mohamad Jaafar at MJaafar@accesscommunity.org  

Video Specifications & Components: 

  • 4:00-5:00 

  • Motion graphics  

  • License-free music  

  • X2 Revision Cycle  

Provided by ACCESS:

  • Scripting for videos  

  • Voiceover Talent  

  • B-roll of award recipients  

  • Photos of award recipients  

  • Pre-filmed and time stamped testimonials  

Dates to be established:

  • Start Date/ Contant Delivery July 26 

  • Draft I Delivery: August 9 (get edits to editor by August 11th)  

  • Draft II Delivery: August 18 (get edits to editor by August 23rd)  

  • Final Draft Delivery August 30 

  • Reference: https://www.youtube.com/watch?v=gCn9f3JEmIY 

 

ACCESS – Request for Proposal – Arab American National Museum Janitorial 2021-2024

Please consider this document as formal Request for Proposal (RFP) for Janitorial Services for ACCESS at the Arab American National Museum. Bids should be submitted to procurements@accesscommunity.org by 5pm June 25th, 2021. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/contact/rfps-rfqs

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Director of Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of facilities.

Scope of Work:

Description of Services: The Contractor shall provide comprehensive janitorial services. The Contractor shall furnish all supervision, labor, materials and equipment necessary to accomplish the cleaning scope of work.

Because this is a Museum facility, the quality of work demanded will be very high in order to provide the optimal environment for our staff, our tenants and visitors. All cleaning products utilized must be in accordance with current cultural facility requirements and MSDS information must be kept onsite. Paper products, soap, garbage bags, and glass cleaner to be provided by ACCESS, unless directed. Once a vendor is selected, current provider will be given 30-day notice. Pricing is also requested for special projects as noted in the housekeeping guide. Housekeeping guide details request for once per week major cleaning event to be supplemented by a five day per week day porter service to address customer touchpoints and maintenance of the general museum environment.

• We are requesting a 3-year contract at fixed pricing

• Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.

• The Vendor is to report to Director of Facilities and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a proposal is awarded, and negotiations will be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs.

1. Cost of Janitorial Services (40%)

2. Resources & Capability: Describe size of company, pertinent equipment, any experience in cleaning cultural institutions or museums (20%)

3. Reputation: Provide at least 3 references from other accounts serviced (20%)

4. Quality Assurance: Describe supervision and oversight methods (20%)

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued as a result of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant. Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays – Refer to Housekeeping Guide for current schedule. In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done monthly, per location. ACCESS, by law, is exempt from State and Federal Taxes.

Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance:

1. Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee. 2. Comprehensive/Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract.

 

 

 

Schedule A: Locations

Arab American National Museum, 13624 Michigan Ave, Dearborn, MI 48126 (313) 582-2266

The Annex, 13620 Michigan Ave, Dearborn, MI 48126

 

ACCESS – Request for Proposal – 6450 Maple St. Janitorial 2021-2024

Please consider this document as formal Request for Proposal (RFP) for Janitorial Services for ACCESS at the Community Health & Research Center. Bids should be submitted to procurements@accesscommunity.org by 5pm June 25th, 2021. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/contact/rfps-rfqs

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Director of Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of facilities.

Scope of Work:

Description of Services: The Contractor shall provide comprehensive janitorial services. The Contractor shall furnish all supervision, labor, materials and equipment necessary to accomplish the cleaning scope of work unless otherwise noted.

Because this is a medical facility, the quality of work demanded will be very high in order to provide the optimal environment for our staff, our tenants and visitors. All cleaning products utilized must be in accordance with current medical facility requirements and MSDS information must be kept onsite. Paper products, soap, garbage bags, and glass cleaner to be provided by ACCESS, unless directed. Once a vendor is selected, current provider will be given 30-day notice. Pricing is requested for special projects as noted on the bottom of the housekeeping guide.

• We are requesting a 3-year contract at fixed pricing

• Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.

• The Vendor is to report to Director of Facilities and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a proposal is awarded, and negotiations will be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs.

1. Cost of Janitorial Services (40%)

2. Resources & Capability: Describe size of company, pertinent equipment, any experience in cleaning medical institutions (20%)

3. Reputation: Provide at least 3 references from other accounts serviced (20%)

4. Quality Assurance: Describe supervision and oversight methods (20%)

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued as a result of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant. Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays – Service to be completed after normal business hours, Monday through Friday. In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done monthly, per location. ACCESS, by law, is exempt from State and Federal Taxes.

Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance:

1. Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee. 2. Comprehensive/Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract.

 

 

 

Schedule A: Locations

ACCESS Community Health & Research Center 6450 Maple St, Dearborn MI 48126

 

ACCESS – Request for Proposal 4301 E 14 Mile Rd Janitorial 2021-2024

Please consider this document as formal Request for Proposal (RFP) for Janitorial Services for ACCESS at the ACCESS Main Office and Youth & Family Services Center. Bids should be submitted to procurements@accesscommunity.org by 5pm June 25th, 2021. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/contact/rfps-rfqs

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Director of Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of facilities.

Scope of Work:

Description of Services: The Contractor shall provide comprehensive janitorial services. The Contractor shall furnish all supervision, labor, materials and equipment necessary to accomplish the cleaning scope of work unless otherwise noted.

The quality of work demanded will be very high in order to provide the optimal environment for our staff, our tenants and visitors. All cleaning products utilized must be in accordance with current industry standards and MSDS information must be kept onsite. Paper products, soap, garbage bags, and glass cleaner to be provided by ACCESS, unless directed. Once a vendor is selected, current provider will be given 30-day notice. Pricing is requested for special projects as noted on the bottom of the housekeeping guide.

• We are requesting a 3-year contract at fixed pricing.

• Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.

• The Vendor is to report to Director of Facilities and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a proposal is awarded, and negotiations will be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs.

1. Cost of Janitorial Services (40%)

2. Resources & Capability: Describe size of company, pertinent equipment, any relevant experience in cleaning similar institutions (20%)

3. Reputation: Provide at least 3 references from other accounts serviced (20%)

4. Quality Assurance: Describe supervision and oversight methods (20%)

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued as a result of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant. Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays – Refer to the Housekeeping Guide for schedule. In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done monthly, per location. ACCESS, by law, is exempt from State and Federal Taxes.

Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance:

1. Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee. 2. Comprehensive/Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract.

 

Schedule A: Locations

ACCESS Community Health & Research Center of Macomb County

4301 E. 14 Mile Rd, Sterling Heights, MI 48310

 

ACCESS – Request for Proposal – 6451 Schaefer Rd Janitorial 2021-2024

Please consider this document as formal Request for Proposal (RFP) for Janitorial Services for ACCESS at the ACCESS One Stop Employment & Human Services Center. Bids should be submitted to procurements@accesscommunity.org by 5pm June 25th, 2021. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/contact/rfps-rfqs

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Director of Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of facilities.

Scope of Work:

Description of Services: The Contractor shall provide comprehensive janitorial services. The Contractor shall furnish all supervision, labor, materials and equipment necessary to accomplish the cleaning scope of work unless otherwise noted.

Because this is a high-volume facility, the quality of work demanded will be very high in order to provide the optimal environment for our staff, our tenants and visitors. All cleaning products utilized must be in accordance with current industry standards and MSDS information must be kept onsite. Paper products, soap, garbage bags, and glass cleaner to be provided by ACCESS, unless directed. Once a vendor is selected, current provider will be given 30-day notice. Pricing is requested for special projects as noted on the bottom of the housekeeping guide.

• We are requesting a 3-year contract at fixed pricing

• Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.

• The Vendor is to report to Director of Facilities and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a proposal is awarded, and negotiations will be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs.

1. Cost of Janitorial Services (40%)

2. Resources & Capability: Describe size of company, pertinent equipment, any experience in cleaning high volume office centers (20%)

3. Reputation: Provide at least 3 references from other accounts serviced (20%)

4. Quality Assurance: Describe supervision and oversight methods (10%)

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued as a result of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant. Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays – Service to be completed after normal business hours, Monday through Friday. In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done monthly, per location. ACCESS, by law, is exempt from State and Federal Taxes.

Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance:

1. Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee. 2. Comprehensive/Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract.

Schedule A: Locations

ACCESS One Stop Employment & Human Services Center 6451 Schaefer Rd, Dearborn MI 48126

 

ACCESS – Request for Proposal – 2651 Saulino Ct. Janitorial 2021-2024

Please consider this document as formal Request for Proposal (RFP) for Janitorial Services for ACCESS at the ACCESS Main Office and Youth & Family Services Center. Bids should be submitted to procurements@accesscommunity.org by 5pm June 25th, 2021. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/contact/rfps-rfqs

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Director of Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of facilities.

Scope of Work:

Description of Services: The Contractor shall provide comprehensive janitorial services. The Contractor shall furnish all supervision, labor, materials and equipment necessary to accomplish the cleaning scope of work unless otherwise noted.

Because this is our headquarters, the quality of work demanded will be very high in order to provide the optimal environment for our staff, our tenants and visitors. All cleaning products utilized must be in accordance with current industry standards and MSDS information must be kept onsite. Paper products, soap, garbage bags, and glass cleaner to be provided by ACCESS, unless directed. Once a vendor is selected, current provider will be given 30-day notice. Pricing is requested for special projects as noted on the bottom of the housekeeping guide.

• We are requesting a 3-year contract at fixed pricing

• Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.

• The Vendor is to report to Director of Facilities and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a proposal is awarded, and negotiations will be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs.

1. Cost of Janitorial Services (40%)

2. Resources & Capability: Describe size of company, pertinent equipment, any relevant experience in cleaning company headquarters, schools, and gymnasiums or similar institutions (20%)

3. Reputation: Provide at least 3 references from other accounts serviced (20%)

4. Quality Assurance: Describe supervision and oversight methods (20%)

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued as a result of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant. Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays – Refer to the Housekeeping Guide for schedule. In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done monthly, per location. ACCESS, by law, is exempt from State and Federal Taxes.

Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance:

1. Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee. 2. Comprehensive/Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract.

 

 

 

Schedule A: Locations

ACCESS Main Office and Youth & Family Services Center 2651 Saulino Ct, Dearborn MI 48120

 

ACCESS – Request for Proposal – 16427 W. Warren Rd Janitorial 2021-2024

Please consider this document as formal Request for Proposal (RFP) for Janitorial Services for ACCESS at the ACCESS Detroit One Stop Employment Center. Bids should be submitted to procurements@accesscommunity.org by 5pm June 25th, 2021. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/contact/rfps-rfqs

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Director of Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of facilities.

Scope of Work:

Description of Services: The Contractor shall provide comprehensive janitorial services. The Contractor shall furnish all supervision, labor, materials and equipment necessary to accomplish the cleaning scope of work unless otherwise noted.

Because this is a high-volume facility, the quality of work demanded will be very high in order to provide the optimal environment for our staff, our tenants and visitors. All cleaning products utilized must be in accordance with current industry standards and MSDS information must be kept onsite. Paper products, soap, garbage bags, and glass cleaner to be provided by ACCESS, unless directed. Once a vendor is selected, current provider will be given 30-day notice. Pricing is requested for special projects as noted on the bottom of the housekeeping guide.

• We are requesting a 3-year contract at fixed pricing

• Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.

• The Vendor is to report to Director of Facilities and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a proposal is awarded, and negotiations will be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs.

1. Cost of Janitorial Services (40%)

2. Resources & Capability: Describe size of company, pertinent equipment, any experience in cleaning high volume office centers (20%)

3. Reputation: Provide at least 3 references from other accounts serviced (20%)

4. Quality Assurance: Describe supervision and oversight methods (10%)

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued as a result of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant. Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays – Service to be completed after normal business hours, Monday through Friday. In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done monthly, per location. ACCESS, by law, is exempt from State and Federal Taxes.

Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance:

1. Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee. 2. Comprehensive/Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract.

 

Schedule A: Locations

ACCESS Detroit One Stop Employment 16427 W. Warren Rd, Detroit MI 48228

 

 

Virtual Concert - Mixing and Mastering Musical Performance Audio

 

The Arab American National Museum (AANM) is hosting JAM3A, a virtual music festival starting on September 23-26 — and we are now accepting bids until June 4th for the editing and mixing of pre-recorded audio that will be synced to video by a separate vendor. This audio will be recorded by both remote and local teams showcasing performances by selected musicians/bands domestically and abroad. 

We are looking for vendors to intake the audio tracks submitted to us and edit each multi-instrument performance into a master performance track for the AANM Communications Team to use for broadcast. Below is the scope of work for the project. If you have any questions, please feel free to reach out to our multimedia specialist, Jacob Ermete at jermete@accesscommunity.org

Scope of Work – JAM3A Musical Performance Audio 

Editing of eight to ten individual musical performance multi-track recordings 

Audio Specifications & Components: 

  • Length: 30:00 – 40:00 minutes each 
  • 1 to 10 audio tracks per performance 
  • Will be edited and exported in 48Khrtz, 24 bits, in WAV format 
  • Tastefully treat, mix, and master all multi-track recordings 

Provided by AANM: 

  • Pre-recorded multi-track recordings 
  • AANM's multi-media specialist will be available for questions, support, and guidance in completeing

Dates – To Be Established: 

  • Date all Pre-Recorded content will be available to begin editing: August 1, 2021 
  • Final Delivery: August 16, 2021 
  • Media will be broadcasted: September 23-26 

 

 

Virtual Concert - Video Editing Musical Performance Footage

 

The Arab American National Museum (AANM) is hosting JAM3A, a virtual music festival starting on September 23-26 — and we are now accepting bids until June 4th for the editing of pre-recorded footage that will be premiered at the event. This footage will be recorded by both remote and local teams showcasing performances by selected musicians/bands domestically and abroad. 

We are looking for vendors to intake the audio and video submitted to us and edit each multi-camera performance into a single performance video for the AANM Communications Team to use for broadcast. Below is the scope of work for the project. If you have any questions, please feel free to reach out to our multimedia specialist, Jacob Ermete at jermete@accesscommunity.org

Scope of Work – JAM3A Musical Performance Videos 

Editing of eight to nine individual musical performance videos 

Video Specifications & Components: 

  • Length: 30:00 – 40:00 minutes each 
  • 2 to 4 camera angles 
  • FHD or UHD resolution footage to be exported in FHD. 
  • Syncing pre-edited audio track to footage. 
  • Making sure to tastefully cycle through camera angles. 
  • Tasteful color correction and retouching as needed for each performance. 
  • Exporting each video into a FHD h264 mp4 file. 
  • 1 to 2 Major revision cycles 
  • Being available for additional minor edits until September 26 

Provided by AANM: 

  • Pre-recorded Video files for each performance 
  • Pre-edited and mixed master audio track for each performance 
  • AANM's multi-media specialist will be available for questions, support, and guidance in completeing 

Dates – To Be Established: 

  • Date all Pre-Recorded content will be available to begin editing: August 1, 2021 
  • Draft I Delivery: August 31, 2021 
  • Final Draft Delivery: September 10, 2021 
  • Media will be broadcasted: September 23-26 

 

 

NNAAC Website Design

Proposal due date: March 12, 2021 at 5:00 PM (EST)

Responses must be submitted electronically using the method below:

  • Email proposal to: dmiddleton@accesscommunity.org and CC: rmeroueh@accesscommunity.org

  • To be properly received, email subject line must include: NNAAC Website Design RFP Response

  • Bid submission must include (1) completed PDF response to the overall RFP and (1) portfolio example of work

  • NNAAC WILL NOT ACCEPT PAPER/HARD COPY OR LATE PROPOSALS

Documents

Private Offices & Ancillary Spaces

Proposal due date: December 11, 2020 at 5:00pm (EST)

Responses must be submitted electronically using one of the methods below:

  • Email proposal to Rachid Elabed at relabed@accesscommunity.org.
  • To be properly received, Email Subject line must include: Private Offices & Ancillary Spaces RFP Response
  • ACCESS WILL NOT ACCEPT PAPER/HARD COPY OR LATE PROPOSALS

Documents

Furniture & Installation, Workstations & Storage

Proposal due date: November 30, 2020 at 5:00pm (EST)

Responses must be submitted electronically using the method below:

  • Email proposal to Rachid Elabed at relabed@accesscommunity.org.
  • To be properly received, email Subject line must include: Workstations & Storage RFP Response
  • Bid submissions must include (1) completed Excel pricing summary and (1) completed PDF response to the overall RFP (per Section VI. C. Submittal Information)
  • ACCESS WILL NOT ACCEPT PAPER/HARD COPY OR LATE PROPOSALS

Click here to download the request for proposal. 

Performance Management System Search 2021

Please consider this document as formal Request for Proposal (RFP) for a performance management system for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10 am November 12, 2020. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203 and 3 references.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact HR Generalist Meredith Steih at (313) 550-2293, Msteih@accesscommunity.org between the hours of 9:00 am & 4:30 pm M-F to review the scope of work.

Scope of Work:

ACCESS is seeking a performance management system through which we can conduct generalized new hire appraisals, and annual, competency based annual appraisals, with the option for self-appraisals as well. The system should also include the ability for performance documentation like recognition and employee correction documents.

Qualified firms wishing to respond to RFP – “Performance Management System” must provide all equipment and materials described in this document, whether directly or through subcontractors/sub-consultants. This does not, however, limit the use of sub-contractors or sub-consultants.

It is anticipated that the solution will be completely installed, integrated with the financial software, and staff trained before the end of the current calendar year (December 31, 2020)

We are requesting the following features highlighted in the proposal:

  • New hire appraisals
  • Competency-based annual appraisals (self-appraisal and supervisor appraisal)
  • Ability to integrate with current HMIS system
  • Data management for past appraisals

Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.

The Vendor is to report to the Human Resources Director and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress.

Furthermore, any operator leaving ACCESS sites in an unsatisfactory condition will be required to return and complete the job with no additional compensation.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the “best value” (See: "Best Value" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully based on any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS. Bids will be reviewed and evaluated on a weighted system to determine best value.

Proposals will be reviewed and scored as follows:

  • Library of potential career competencies ~ 20 points
  • Ease of use of appraisals ~ 20 points
  • Additional performance management documentation ~ 20 points
  • Price ~ 20 points
  • Integration and staff training plan ~ 20 points

Based on the criteria above, using a 100 point scale the vendor that accumulates the highest score wins the bid.

“Best Value” means that ACCESS will, in an evaluation of each proposal submittal, consider factors other than just cost in making the award decision.

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation for offers to contract only and is not to be construed as: (a) an offer to contract; or (b) as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued because of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant. Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays – In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) If Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) If Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) If Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services like those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Term – ACCESS is requesting a 3-year contract for performance management solutions services beginning January 31, 2021.