Active Requests for Proposal & Requests for Quote

Active RFQ/RFP documents appear below. If you wish to submit a bid, please send bids and a completed procurement form to procurements@accesscommunity.org by the posted deadline in order to be considered. We encourage minority and women-owned businesses to apply and will check all bidders against the System for Award Management (SAM).

AANM Request for Proposals - Rooftop Garden Project Manager

Please consider this document as formal Request for Proposals (RFP) for a Rooftop Garden Project Manager for the Arab American National Museum. Bids should be submitted to procurements@accesscommunity.org by 9am Monday, November 7, 2022.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

Project Overview

AANM has received corporate funding to develop a garden on AANM’s rooftop terrace featuring species found in the Arab world. Youth and adults of all ages will have opportunities to learn more about Arab cultural uses of plants and take seeds and cuttings home for growing.
We are soliciting bids for an expert consultant to ensure we have all of the proper supplies, training, and infrastructure to properly produce a sustainable garden.

Scope of Work

Procure all necessary labor and equipment to complete the project.
Develop a job description for a part-time facilities assistant who will be tasked with overseeing maintenance.
Develop infrastructural plan, including determining weight limits of rooftop terrace.
Take lead in procuring and overseeing construction/landscaping crews for building of the project from A to Z.
Establish an annual written guide for maintenance duties, including, but not limited to instructions on seasonal pruning, seed storage, winterizing, planting, storage, etc.
Regularly meet with AANM staff to ensure transparent communication throughout the project process.

Time Frame

Project planning and activities are anticipated to take place beginning November 2022 and completed by early June 2023.
Physical work/ build-out of garden to begin immediately following final frost.
Rooftop Garden Reveal/Ribbon Cutting to take place late May 2023.

The Rooftop Garden Project Manager is to report to Jumana Salamey, Deputy Director of the Arab American National Museum and/or their designee (Kathryn Grabowski-Khairullah) and will cooperate and confer with them as necessary to insure satisfactory work progress.

Selection Criteria:

ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the “best value” (See: "Best Value" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully based on any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS. Bids will be reviewed and evaluated on a weighted system to determine best value.

Proposals will be reviewed and scored as follows:

Experience overseeing/planning new garden projects ~ 30 points
Knowledge of horticulture ~ 30 points
Experience working with museums/institutions ~ 10 points
Cost ~ 30 points

Based on the criteria above, using a 100-point scale the vendor that accumulates the highest score wins the bid.

“Best Value” means that ACCESS will, in an evaluation of each proposal submittal, consider factors other than just cost in making the award decision.

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation for offers to contract only and is not to be construed as: (a) an offer to contract; or (b) as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued because of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant. Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays – In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) If Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer.

(b) If Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) If Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Request for Proposal of Construction Management Services

SUD Center, Dearborn, Michigan

SECTION 1 – GENERAL INFORMATION

1-1 Purpose

This Request for Proposal is being created to obtain the professional services of a Construction Management Firm (Firm) that has experience with demolition and build of 30-50,000 square foot Medical, Recreational/Educational and Professional construction projects. Experience working with nonprofit and cultural organizations, in order to ensure appropriate procurement requirements are understood and met, is preferred. All submitted proposals will be evaluated to select one firm that will be responsible for working with ACCESS (Client) in completing the build of a Substance Use Disorder (SUD) Treatment Center located in Dearborn, Michigan.

This document encompasses some, but not all, of the required duties and responsibilities that will be required of the selected firm. Additionally, this is a Construction Management project. The selected CM Firm will hold a fully engineered contract with the Architect/Design Professional. Complete engineered mechanical, electrical and plumbing drawings will be coordinated by the Architect but are not provided as such and will be the responsibility of the Firm to procure systems design for exhaust, make-up air, plumbing, etc and to work directly with the Architect for oversight and coordination on the owner’s behalf to ensure design intent is being met.

Project goals:

Build a Substance Use Disorder (SUD) Treatment Center
Create a space for healing that does not have the traditional / institutional look and feel of a hospital, physician’s offices, or behavioral institutions
Develop a final design that is mindful of psychological triggers, specific requirements for SUD clients, residential centers and addresses them through physical design features, ensuring safety, compliance, and healing.

The general overall description of the work scope is:

Existing Building Scope:

Demolish entire existing 2-story building, structure, including foundations to prepare for proposed parking lot and landscaping site work for this parcel.
- Existing building may require asbestos study and remediation
Demolish existing masonry services building on south side of alley.
Demolish any residential parcels purchased, including but not limited to one residential unit
Demolish existing southern parking lot pavement and trash enclosure off Eugene Street parcel.
Demolish existing building ground signage and cylindrical concrete foundation bases located south of the existing building across the alley.

Proposed Site Improvements Scope:

Proposed 75-100 space parking lot and main entry Porte Cochere and drop off located facing Michigan Avenue. (Site vehicular access to be determined during design phases).
Enclosed Outdoor courtyard, gardens, lounge seating, and activity spaces and pathways for recreation, exercise and relaxation directly adjacent to the SUD care facility.

Proposed Substance Use Disorder (SUD) Care Facility Building Scope: (note: final design layout and program space locations will be determined during the design process with the owner’s final approval.)

Proposed Substance Use Disorder Care Facility will be a 3-story structure
Buildable footprint is roughly 72 x 200, Client desires a final structure size of 35,000 - 45,000 SF.
First floor will house offices and support spaces, such as behavioral health therapists, client case managers, faith-based counseling, yoga, emergency crisis triage and other types of therapists and social service providers. A full-service cafeteria with commercial kitchen, Gymnasium, fitness and exercise facilities, including weight room and aerobic exercise equipment. Other building systems spaces include mechanical, electrical and storage as required.
The ground floor will also provide access to the outdoor enclosed courtyard gardens.
Second floor will contain a 3-5 day stay crisis stabilization unit, including residential/ hospitality space with up to 32 beds in double occupancy rooms.
Third floor will contain a month extended stay crisis stabilization unit, including 32 single occupancy rooms and include residential / hospitality spaces as required by the owner’s program.

· All new finishes, including attention to personal harm risk identification and mitigation

· Any other amenities or requirements of the owner that are discovered during the design phases of the project for the proper functioning of the space and services proved to the owner’s clientele.

· Building design and construction should allow for future expansion

1-2 Client Background Information

ACCESS (Arab Community Center for Economic and Social Services) has been serving the community for more than 50 years. Founded by a group of dedicated volunteers in 1971 out of a storefront in Dearborn’s impoverished south end, ACCESS was created to assist the Arab immigrant population adapt to life in the United States.

Today, ACCESS is the most comprehensive Arab American community nonprofit in the nation, serving a diverse population of clients through its 11 tri-county locations and more than 120 programs serving Southeastern Michigan. ACCESS offers a wide range of social, economic, health and educational services, focusing on the most vulnerable, including immigrants and communities of color. Nationally, through its three one-of-a-kind national institutions, the Arab American National Museum (AANM), the National Network for Arab American Communities (NNAAC), and the Center for Arab American Philanthropy (CAAP), ACCESS focuses its efforts on culture and arts, capacity building, and collective giving.

1-3 Issuers Contact Information

Upon the electronic receipt of this document and the reference plans, provide your firm’s immediate intent to move forward and provide a proposal response to this document by September 9, 2022, at 5:00pm.

Intent, questions, and proposals should be directed to the contacts listed below:

Rachid Elabed

ACCESS

Email – relabed@accesscommunity.org

Phone – 734-652-3303

1-4 Timeline of RFP Process (subject to change by Client)

09/12/2022

RFP distributed to CM firms

09/21/2022

Pre-Bid Walk-Thru at 1:00pm

Questions regarding RFP due from vendors

09/30/2022

Deadline: 5:00 PM (EST) for proposal submissions

10/3/2022 – 10/6/2022

Construction Manager Interviews

10/10/2022

CM Partner selection and award

1-5 Pre-Bid Meeting

We will schedule a pre-bid meeting September 27, 2022, at 2pm to walk-thru with any interested CM prior to proposals being submitted at the existing Building.

1-6 Proposal Preparation and Delivery

One electronic copy of your proposal should be delivered for evaluation by the due date and time to procurements@accesscommunity.org. Proposal development costs are the responsibility of the Firm. Firms are encouraged to incorporate any experience from similar past projects, ideas, creativity or materials that will allow the owner to see the full value and capabilities of their firm. Proposals are due to the Client by September 30, at 5:00pm.

1-7 Rejection of Proposals

The Client reserves the right to reject any or all proposals, in whole or in part, received as a result of this Request for Proposal.

1-8 Incurring Costs

The Client is not liable for any cost incurred by the Firm prior to acceptance of the proposal and the award and execution of a contract between the owner and the Firm.

1-9 Contract Award Process

Please review and complete the provided Bid Response Tables as part of your proposal, adding lines as needed. A signature page, signed by an authorized officer of the company, which indicates respondent’s acceptance of this document is included as part of this RFP and must be signed and returned with the proposal. The proposal should address all of the requirements outlined in the RFP. The proposal should provide a clear and concise description of the Firm’s abilities to satisfy the requirements. Submission of a proposal indicates acceptance of the conditions contained in this RFP.

During the evaluation process, the Client reserves the right for the following:

- - To request additional information or clarification from bidders.
  - To retain all proposals submitted and to use any ideas in a proposal regardless of whether or not that proposal is selected.
  - To reject any and all proposals or award the contract to other than the lowest-priced bidder, based on the following weighted scale:
    - 40% - Experience
    - 20% - Cost
    - 20% - Quality
    - 20% - Time

Upon award the successful Firm will enter into a contractual agreement with the Client. There is not an award of work without an executed contract. ACCESS plans to execute an AIA A133-2009 Contract with the selected building partner.

1-10 Responsibilities of the CM Firm

The Firm will be required to assume responsibility for all professional services offered in their proposal whether or not they possess them within their organization. Further, the Client will consider the designated lead at the firm to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract.

1-11 Project Benefits/Expectations of the CM Firm

The Client wants to enlist the services of a Firm for benefits and expectations during the duration of this project, including but not limited to:

- - Ability to manage project during standard business hours without adversely affecting the Client or neighboring properties.
  - The project is to be managed on an “open book” basis, whereby the project’s books and subcontracts on this project will be available for review.
  - A relationship of trust and confidence will be established between all parties, whereby the protection and advancement of the Client’s interests alone become the prime consideration.
  - Estimates and quotations for changes in the work during the course of construction are equitably priced without possibility of hidden profits.
  - Client will be involved in the subcontract selections based on review of bids and the Firm’s recommendations.
  - All parties will work together in interpretation of drawings to reduce exposure for costly change orders during construction.
  - An emphasis will be placed on value engineering to provide maximum building value and reduce additional costs for changes.
  - The Firm will provide proper supervision and coordination of testing to assure quality throughout the project.
  - Reduce the overall project timing, in the best interest of the Client, by utilizing “fast track” construction methods whenever possible.

1-12 Architect/Design Professional

The Firm will propose an Architect and Engineering team for the project that has experience with substance use disorder (SUD) type medical facilities. Architect qualifications should be submitted in response along with project staff qualifications (2-2).

1-13 CM Pre-Construction Phase Duties

The Firm will provide staff to attend weekly project design meetings and offer input on items such as the following:

Attend any meetings with the Client and the architect required for design approval including the Client’s board.
- - Develop a complete project safety plan and review with Client team.
  - Prepare and maintain a program schedule that details descriptions of work, durations, sequences, contract awards and construction progress.
  - Assist in project development and definition regarding type, cost, performance and quality.
  - Provide advice and input regarding materials, methods, systems, schedules, labor and other conditions as they affect the construction and contracting.
  - Update the preliminary budget, as required by design changes. Budget updates are to be delivered in a timely manner so team decisions can be made quickly and with the most up-to-date information available, allowing project to stay on schedule and within budget.
  - Locate, screen, pre-qualify and recommend trades bidders for maximum participation (at least three competitive bids required). Client reserves the right to provide subcontractors to be added to bid invitations.

1-14 CM Construction Phase Duties

Firm will provide an on-site staff to plan, manage and coordinate on-site construction activities to include, but not necessarily limited to, the following:

- - Prepare and review contracts and associated documents to accomplish the construction project.
  - Procure all necessary construction permits, and other construction-related fees. Full detail of fees to be provided to Client for reimbursement.
  - Administer all General Conditions and construction support activities on behalf of Client.
  - Provide monthly pay apps, sworn statements, and waivers of lien.
  - Attend weekly project progress meetings.
  - Monitor contractor performance and contract compliance.
  - Institute and administer procedures for RFI’s, shop drawings, and sample approvals.
  - Keep job site clean, safe and secure at all times during construction. Follow the approved safety plan from pre-construction phase and hold safety/progress meetings for all vendors.
  - Provide one month look-aheads to show how progress meets the construction schedule.
  - Provide overall on-site job supervision of the construction and provide inspection of the work in progress to assure compliance with the plans and specifications.
  - Monitor, evaluate and administer change order requests and Client approvals.
  - Facilitate the development and sharing of as-built records, warranties and guarantees.
  - Coordinate passing of governing body’s rough and final inspections, achieving Certificate of Occupancy, finishing final punch list work, and gain Client’s acceptance of completion.
  - Provide documents to help complete processing of all the final payments and close-out correspondence, including final waivers of lien.
  - Coordinate the efforts of all trade contractors/suppliers to complete corrective work under warranty for a minimum period of two (2) years after Client takes final occupancy.

1-15 Coordination with Client’s Vendors

Firm is responsible for coordinating and cooperating with the Client’s vendors as required during the project duration including, but not limited to:

Furniture by others. Firm is responsible for electrical connections, if needed.

Security scope by others. Firm is responsible for electrical requirements.
- - A/V equipment by others. Firm is responsible for electrical and blocking requirements, and data port access if needed.

- - Low voltage cabling by others. Firm is responsible for junction boxes, in-wall conduit, and ring-and-string pulls as part of the electrical scope. Coordinate for floor boxes as needed to support furniture and/or conference rooms, for example.

- - Interior and exterior signage by others. Firm is responsible for signage required by life safety and fire egress standards.
  - Fitness Equipment by others. Vendor is responsible for equipment specification and coordination with owner and owner’s design team for power and other required utility connection requirements.
  - Commercial Kitchen design by others. Firm is required for kitchen equipment design, specification and design functional flow and layout, operational aspects and submissions for required state health department and other approvals.

SECTION 2 - PROPOSAL FORMAT: TECHNICAL

2-1 Business Organization

State the full name and address of the organization and, if applicable, the branch office, consultants, or other subordinate elements that will provide or assist in providing this service. Indicate whether you operate as an individual, partnership or corporation; if as a corporation, include the state in which you are incorporated. State whether you are licensed to operate and practice in the State of Michigan. Provide the most recent company EMR.

2-2 Project Team and Experience

The Firm must be able to staff a project team that possesses qualifications and all the expertise necessary to undertake the project scope of work. Please provide the professional resumes for key members of the team who will be involved in this project, including Architect/Design Professional. State experience on this type of project and provide examples of similar work completed. Please provide references that can be contacted.

2-3 Preferred Subcontractors

Provide a preliminary list of preferred subcontractors for the main trades (concrete, electrical, mechanical, plumbing, etc) as a reference for review.

2-4 Similar Building Experience

Provide information from three related projects that the firm has managed within the last five years. Include client/contact, location, when completed, size of building, and total construction cost.

2-5 Statement of Project

State in concise terms your understanding of this project and how your firm will address the needs that are stated in the RFP. Describe in narrative format your plan for accomplishing this project. Please state your plan for accomplishing this project along with all deliverables that will become the property of the Client. Describe clearly and concisely each milestone required for completion of the project. Include items such as the following examples:

- - Preliminary design and construction timeline based on information available.
  - Goals of project safety plan.
  - Methods to reinforce product quality and time management.
  - Describe the typical change order process.

2-6 Contact Person and Information

Please provide the primary contact information for the individual who will lead this project. State the duties that this individual will be responsible for along with identifying other key staff that you will have assigned to this project.

SECTION 3 - PROPOSAL FORMAT: COST

3-1 Instructions

Complete the Bid Response tables following this section, as part of the RFP response. Add rows as necessary.

3-2 Construction Management Fees

Show profit and overhead values as fixed percentages of construction cost for the duration of the projects. Break out anticipated costs to perform pre-construction duties, including estimated Architectural and Engineering fees, and other items such as those called out in section 1-13 of this RFP.

3-3 Staffing Fees

Provide a list of anticipated staff roles and the corresponding rates and costs for each, including estimated total staffing cost per phase based on your preliminary timeline.

3-4 Insurance and Bonding

Show consideration for insurance and bonding costs as a fixed percentage of construction cost for the duration of the project.

3-5 Subcontractor Markup

Provide the proposed value for profit markup on subcontractor pricing, if any, as a percentage of the subcontractor cost.

3-6 Change Order Markup

Any conditions that result in a change to the contract value shall be addressed by a formal change order. Show the proposed profit markup added to change order value, if any.

BID RESPONSE TABLES AND RFP DOCUMENT

Office Space Lease

Please consider this document as formal Request for Proposal (RFP) for office furniture for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10am July 30th, 2022.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Director of Business Operations and Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities.

Scope of Work:

We are requesting pricing to lease office space to deliver services associated with the PATH program. We are requesting the following features:

Approx. 8,000-15,000 sq. ft. of office space
3-year lease terms
- Contingent upon funding
Accommodations for at least 30 staff members
- mix of office and cubicle space
Open pace for client computer lab
(2) open classroom spaces that can accommodate up to 50 people
Located within Detroit, MI
- Located within or in close proximity to the zip codes of 48228
Located within walking distance to public transportation/bus services

Vendor Selection Criteria - ACCESS reserves the right to reject any or all proposals, in-part or in-total, for any objective or subjective reason whatsoever. If a proposal is selected, it will be the most advantageous based on the quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a proposal is awarded, and negotiations will be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. Proposals will be reviewed and scored as follows.

Cost of proposal – total cost of a 3-year lease, build out required, other start-up costs (25%)
Layout – layout of space as it pertains to the needs of service delivery (25%)
Location – Located within or in close proximity to the zip codes of 48228 (25%)
Accessibility – Proximity to public transportation options (25%)

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done, by location. ACCESS, by law, is exempt from State and Federal Taxes.

Scope of work – ACCESS Website Rebuild

Who we are: What began out of a simple storefront in 1971 to assist a growing Arab immigrant population is now, over 50 years later, the largest and most impactful Arab American community nonprofit in the nation. With over 120 programs focused on youth, education, community health, workforce development, emergency services, philanthropy, activism, and the arts, 10 locations in Southeast Michigan and three national institutions —the Arab American National Museum (AANM), the Center for Arab American Philanthropy (CAAP) and the National Network for Arab American Communities (NNAAC)—everything ACCESS does is to advance the social, health and economic well-being of individuals and families. Guided by our vision of a just and equitable society, anchored in our mission of empowerment, and founded on the belief that a community must first have its basic needs met before it can be empowered to impact social change, ACCESS has continued to honor its Arab American heritage, while helping to change our world, one person at a time.

What we need: ACCESS is seeking the services of a web developer to rebuild its website on a new, more user-friendly platform.

The new site must include the following:

Design needs to be unique, streamlined, simple, attractive (aesthetically pleasing and functional)
The site should be easily navigable by clients, staff, and stakeholders
Site needs to be fast loading
Mobile first responsive design
Meet web accessibility standards
Must include two publishing workflows, a direct publish and one with an approval process
Create post templates and layouts to simplify the publishing process
Layout should be engaging and impactful with options to change colors and logos to highlight special events or campaigns
Purpose of agency work must be clear
Site design should reflect the diversity of our community and clients
Must include readily accessible contact info and locations
Landing page should allow flexible posting for high visibility news/calls to actions
Optimized for Google search (SEO) and social media
Integration with the following platform
- ClearCompany ATS platform – To display available job opportunities
- Blackbaud Altru – Integrate with the events calendar and the donate pages
- Mailchimp – Newsletter subscription
Provide an easy way to create multilingual versions of posts/pages with the correct SEO meta data.
Provide training and documentations on the final product, including architectural and logical documentation outlining the website operations and any integrations or extensions added

Project Timeline

RFP available April 22, 2022

Proposal Deadline May 16, 2022

Vendor finalist presentations May 29, 2022

Final vendor selected June 10, 2022

Engagement begins July 2022

Site launch Early November 2022

Engagement ends November 30, 2022

Submit all bids to rtaylor@accesscommunity.org by April 30, 2022

ACCESS Printer Fleet

Introduction:

ACCESS would like to replace the entire existing printer/copier fleet with new leased devices. The existing fleet is located at 8 sites throughout both Wayne and Macomb counties. The leasing contract must include consumables and device support throughout the contract term. Additionally, ACCESS would like a print monitoring solution integrated into the proposal.

Background:

ACCESS (Arab Community Center for Economic and Social Services) has been serving the community for more than 40 years. Founded by a group of dedicated volunteers in 1971 out of a storefront in Dearborn’s impoverished south end, ACCESS was created to assist the Arab immigrant population adapt to life in the United States.

Today, ACCESS is the largest Arab American human services nonprofit in the United States. With eight locations and more than 100 programs serving metro Detroit, ACCESS offers a wide range of social, economic, health and educational services to a diverse population.

ACCESS continues to honor its Arab American heritage while serving as a nonprofit model of excellence. The agency is dedicated to community-building, focused on service to those in need. Through initiatives like the Arab American National Museum (AANM), the National Network for Arab American Communities (NNAAC), ACCESS Growth Center, and the Center for Arab American Philanthropy (CAAP), ACCESS serves all Americans.

Scope of Work:

ACCESS is seeking proposals to refresh the entire organization’s printer fleet spread across 8 physical locations.

The fleet will be comprised of the following types of devices:

52 low to medium volume desktop monochrome laser printers.
6 medium volume color desktop multifunction laser printers.
19 high volume color multifunction laser printers with advanced finishing capabilities.
1 low volume laser MICR printer.

For reference, the organization’s current monthly print volume across all devices is roughly as follows:

Total Print Volume (per month): 200461
Total Monochrome Print Volume (per month): 179468
Total Color Print Volume (per month): 20993

The chosen vendor will be responsible for shipping back the existing fleet and will be responsible for the physical deployment of the new fleet. The ACCESS IT department will be responsible for configuring the devices, print server configuration, and driver deployment.

Additionally, ACCESS would like print management software integrated into the proposal to enable more robust reporting, monitoring, and control functionality. This can be a product offered as SaaS, or a product hosted on premises.

Requirements:

The vendor must provide an SLA regarding hardware support that allows the quick resolution of hardware related issues. The expectation is a technician is deployed to resolve hardware related issues within 24 hours of placing the service call.
The proposal must include a recycling program for consumables at no cost.
The proposal must include buyout options for the leased hardware with a projected cost of purchase at the end of the lease term provided up front.
The lease agreement must be for a 3-year term.
The leasing contract must be flexible to allow for the addition of more devices throughout the term of the lease while allowing for the agreement pertaining to any additional devices to expire with the rest of the fleet.
The vendor must provide competitive cost-per-page rates.

Selection Criteria:

The winning proposal will be selected based upon the following weighted criteria:

Vendor qualifications and references: 20 points
Technology (hardware and software): 40 points
Price (leasing cost and cost-per-page): 40 points

Review process:

Upon the receipt of proposals, ACCESS will evaluate, and grade submissions based on the weighted criteria. ACCESS will eliminate all but 3 proposals, at which point meetings will be scheduled with the top 3 vendors to discuss the solutions being proposed.

Questions:

Any questions regarding specific information not included in this document should be submitted to Bassam Muhsin – IT Director, at bmuhsin@accesscommunity.org

Timeframe:

Proposals are to be received no later than June 15th, 2022. ACCESS will choose a winning proposal no later than July 15th, 2022.

Submission instructions: Please submit all proposals to procurements@accesscommunity.org

ACCESS - RFP – Lawn & Landscaping Maintenance 2022-2024

Please consider this document as formal Request for Proposal (RFP) for Lawn & Landscaping Services for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10 am March 30th, 2022. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203 and 3 references.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Director of Business Operations and Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities.

Scope of Work:

ACCESS is soliciting bids for our seasonal Lawn and Landscaping Maintenance contract. Please provide pricing for the locations included in this request. If any location is out of vendor's service range, vendors may choose to subcontract out services there, but vendor will be fully responsible for services delivered there. We are interested in the following services, though not all are required for consideration:

Weekly lawn maintenance: Cutting will be performed on a weekly basis with edging done along walks, drives, curbs, and patios, etc. Clippings will be blown from walks, drives, etc., and excess clippings will be blown from lawn area after each cutting.
Weekly bed weeding of property
Annual fertilizer application program
Insect Control: priced per application
Annual Spring Clean-up
Annual Fall Clean-up
Bi-annual shrub trimming
Tree trimming (include 1-year growth cut back): priced per service event

We are requesting a 2-year contract with fixed pricing
Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.
The Vendor is to report to Director of Facilities and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress. Furthermore, any operator leaving ACCESS sites in an unsatisfactory condition will be required to return and complete the job with no additional compensation.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the most advantageous regarding price (See: "Low Bidder" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS.

Low Bidder: The lowest responsive, responsible bid will be based on the cost per month per facility, demonstrated ability to perform the work and history of performance.

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays - In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;
(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;
(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;
(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.
Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done on a monthly basis for equal amounts of the entire contract during the season. ACCESS, by law, is exempt from State and Federal Taxes.

Term – ACCESS is requesting a 2-year contract for beginning April 1, 2022. Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance:

Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee.
Comprehensive/Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract.
Automobile Liability Insurance covering all owned, hired and non-owned vehicles with Personal Protection Insurance and Property Protection Insurance to comply with the provisions of the Michigan No Fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each accident for bodily injury and property damage. Insurance policies shall not contain endorsements or policy conditions which reduce coverage provided to ACCESS. Vendor shall be responsible to ACCESS or insurance companies insuring ACCESS for all costs resulting from both financially unsound insurance companies selected by Vendor and their inadequate insurance coverage. Vendor shall furnish the Facilities Director with satisfactory certificates of insurance or a certified copy of the policy, if requested by the Facilities Director.

Schedule A: Locations

Main Office, 2651 Saulino Ct, Dearborn, MI 48120 (313) 842-7010

Community Health & Research Center, 6450 Maple St, Dearborn, MI 48126 (313) 216-2200

Employment & Human Services Center, 6451 Schaefer Rd, Dearborn, MI 48126 (313) 945-8380

Hope House, 6470 Williamson St, Dearborn, MI 48126 (313) 582-5979

ACCESS Macomb, 4301 and 4247-4259 E. 14 Mile Rd, Sterling Heights, MI 48310

ACCESS New Center 10149 Michigan Ave, Dearborn 48126

Schedule B: Additional Information

ACCESS Schaefer Employment & Human Services Center 6451 Schaefer Rd. – Service/pricing combined with ACCESS Maple Community Health & Research Center 6450 Maple St. location as they share a parking lot. Invoice to reflect both addresses.
ACCESS Main Office 2651 Saulino Court - responsible for cutting the first 32’W of field to the west of the parking lot, from north sidewalk to Roman Village parking lot.
ACCESS Macomb Community Health & Research Center - Macomb County 4301 E. Fourteen Mile Rd. – Service/pricing combined with 4247-4259 E. Fourteen Mile Rd. location as they share a campus
ACCESS Macomb Community Health & Research Center - Macomb County 4301 E. Fourteen Mile Rd. – Responsible for wooded area behind the property, approximately 30’L x 165’W

AANM Request for Proposal - Art Sculpture Installation

Please consider this document as formal Request for Proposal (RFP) for a sculpture installation for the Arab American National Museum. Bids should be submitted to procurements@accesscommunity.org by 10 am Friday December 10, 2021.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

Scope of Work:

Install octopus sculpture suspended inside the museum’s dome like a chandelier, hanging hardware and cables just below the dome base. Vendor must provide hydraulic lift for access to the upper areas necessary for installation of the cabling to support the sculpture. Crank-up lifts and temporary supports to position the sculpture for review before final install. Provide all necessary labor and equipment to complete the project. Provide fabrication of brackets that are necessary to attach to the existing steel structure as the core support for the sculpture. Provide floor protection for the entire work area as required. The bid also needs to include allowances for on-site meetings with the artist, architect and museum staff before and during the installation proceeds. The artist is responsible for all electrical work associated with sculpture.

Time Frame:

The project installation is to begin no later than January 4, 2022 and must be completed no later than January 25, 2022.

Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.

The Vendor is to report to Jumana Salamey, Deputy Director of the Arab American National Museum and/or their designee (Crystal McColl) and will cooperate and confer with them as necessary to insure satisfactory work progress. Furthermore, any operator leaving ACCESS sites in an unsatisfactory condition will be required to return and complete the job with no additional compensation.

Vendor Selection Criteria:

ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the “best value” (See: "Best Value" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully based on any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS. Bids will be reviewed and evaluated on a weighted system to determine best value.

Proposals will be reviewed and scored as follows:

Planning and Kickoff ~ 10 points
Experience installing sculptures ~ 20 points
Experience working with museums ~ 20 points

Experience working with artists ~ 20 points
Cost ~ 30 points