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Archived RFPs & RFQs

Snow Removal 2020-2022

Please consider this document as formal Request for Proposal (RFP) for snow removal services for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10 am October 1st, 2020. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203 and 3 references.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Director of Business Operations and Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities.

 

Scope of Work:

ACCESS requests a seasonal snow removal price, with ice melt/salt/brine included, for the noted locations in Schedule A. All locations include parking lot plowing, salt/ice melt, clearing of walks (from edge to edge or edge to street where applicable) and entries & emergency exits unless otherwise specified in Schedule B. Vendor agrees to furnish all labor, materials and insurance to perform the above work.

  • We are requesting a 2 year contract with fixed pricing
  • Service event (plow, de-ice, shoveling) will be triggered when there is a minimum of 1.5” of snow or more.
  • Snow must be properly placed to minimize loss of parking spaces.
  • Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.
  • The Vendor is to report to Facilities Manager and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress. Furthermore, any operator leaving ACCESS sites in an unsatisfactory condition will be required to return and complete the job with no additional compensation.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the most advantageous regarding price (See: "Low Bidder" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS.

Low Bidder: The lowest responsive, responsible bid will be based on the cost per month per facility, demonstrated ability to perform the work and history of performance.

 

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays - Snow removal will be completed by no later than 8:00 am, seven (7) days a week. During business hours, snow will be removed within two hours of end of snowfall, seven (7) days a week. In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) if Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) if Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) if Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done on a monthly basis for equal amounts of the entire contract during the snow season. ACCESS, by law, is exempt from State and Federal Taxes.

Term – ACCESS is requesting a 2 year contract for snow services beginning November 1, 2020. Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance:

1. Workers' Compensation Insurance with Michigan statutory limits and Employers Liability Insurance with a minimum limit of $100,000 each accident for any employee. 2. Comprehensive/Commercial General Liability Insurance with a combined single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract. 3. Automobile Liability Insurance covering all owned, hired and non-owned vehicles with Personal Protection Insurance and Property Protection Insurance to comply with the provisions of the Michigan No Fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each accident for bodily injury and property damage. Insurance policies shall not contain endorsements or policy conditions which reduce coverage provided to ACCESS. Vendor shall be responsible to ACCESS or insurance companies insuring ACCESS for all costs resulting from both financially unsound insurance companies selected by Vendor and their inadequate insurance coverage. Vendor shall furnish the Facilities Manager with satisfactory certificates of insurance or a certified copy of the policy, if requested by the Facilities Manager.

 

Schedule A: Locations

Main Office, 2651 Saulino Ct, Dearborn, MI 48120 (313) 842-7010

Arab American National Museum, 13624 Michigan Ave, Dearborn, MI 48126 (313) 582-2266

The Annex, 13620 Michigan Ave, Dearborn, MI 48126

Community Health & Research Center, 6450 Maple St, Dearborn, MI 48126 (313) 216-2200

Employment & Human Services Center, 6451 Schaefer Rd, Dearborn, MI 48126 (313) 945-8380

Hope House, 6470 Williamson St, Dearborn, MI 48126 (313) 582-5979

ACCESS Community Health & Research Center, 4301 and 4247 E. 14 Mile Rd, Sterling Heights,

(586) 722-6036

 

Schedule B: Additional Information

1. ACCESS Schaefer Employment & Human Services Center 6451 Schaefer Rd. – Service/pricing combined with ACCESS Maple Community Health & Research Center 6450 Maple St. location as they share a parking lot. Invoice to reflect both addresses.

2. ACCESS Main Office 2651 Saulino Court - Service additional parking wells off Saulino Ct. and Lowrey St., surrounding the facility.

3. Arab American National Museum 13624 Michigan Ave. & The Annex 13620 Michigan Ave. – Sidewalks and entrances only, stop service at buildings on either side. Service/pricing combined. Invoice to reflect both addresses.

4. ACCESS Hope House 6470 Williamson St. - Lot, drive, sidewalks, emergency exits

5. ACCESS Macomb Community Health & Research Center - Macomb County 4301 E. Fourteen Mile Rd. – Service/pricing combined with 4247 E. Fourteen Mile Rd. location as they share a parking lot. Lot, sidewalks, emergency exits & porches. Invoice to reflect both addresses.

 

 

 

Schaefer Building Renovations

Please consider this document as formal Request for Proposal (RFP) for 6451 Schaefer, Dearborn renovations for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10 am August 31st, 2020. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203 and 3 references.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded. Blueprints are available upon request.

All bidders shall contact Director of Business Operations and Facilities Rachid Elabed at 734-652-3303 (cell), relabed@accesscommunity.org(link sends e-mail) between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities.

Scope of Work:

ACCESS is soliciting bids for renovations at 6451 Schaefer, Dearborn, MI 48126. Please provide pricing for the renovations included in this request below. We are interested in the following service overhaul listed below in detail.

 

Flooring:

  • Removal of existing VCT and carpet and trim under all workstations throughout the building and dispose
  • Provide and install new 1/8” VCT
  • Strip and seal new tile for wax finish
  • Removal of existing cove base
  • Provide and install 6” rubber cove base, black throughout common areas

 

Carpentry (Exterior Walls):

  • Install insulation and drywall on all exterior walls on first and second floor including windows
  • Finish and prep walls for paint

 

Carpentry (Interior Wall):

  • Remove one wall approximately 25 ft in Behavior health department
  • Prep and finish wall

 

Carpentry (Kitchen areas):

  • Remove existing cabinets, countertops, sinks, and faucets in three(3) kitchen areas
  • Provide and install new 72” upper and lower cabinets
  • Provide and install new 72” commercial grade countertops
  • Provide and install new sinks and faucets with levered handles
  • Install one dish washer in first floor kitchen

 

Painting:

  • Prep all walls and common areas, hallways, restrooms, stairways, and classrooms and offices, patch as needed.
  • Apply two coats eggshell water-based commercial grade paint (color chosen by owner)
  • Prep and paint all steel stairway and emergency exit doors and frames with water based epoxy paint (color chosen by owner)
  • Prep and paint all handrails and 2nd level railing with water based epoxy paint (color chosen by owner)

 

Carpentry (Four restrooms):

  • Remove all existing restroom partitions and attached dispensers.
  • Provide and install new stainless steel partitions, positioned according to ADA requirements
  • Provide and install new dispensers, positioned according to ADA requirements
  • Remove existing mirrors
  • Provide and install replacement mirrors
  • Remove existing countertops
  • Provide and install new commercial grade countertops
  • Provide and install new lavatory sinks in all restrooms with faucets
  • Replace kick plates on four restroom doors

 

Electrical:

  • Remove existing light fixtures over mirrors in four restrooms
  • Provide and install new fixtures in four restrooms
  • Remove light switches in four restrooms
  • Provide and install dual-technology sensor switch (motion and ultrasonic) 

 

 

Payroll Vendor Search 2020

Please consider this document as formal Request for Proposal (RFP) for payroll services for ACCESS. Bids should be submitted to procurements@accesscommunity.org by 10 am November 13, 2020. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203 and 3 references.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact HR Generalist Meredith Steih at (313) 550-2293, Msteih@accesscommunity.org between the hours of 9:00 am & 4:30 pm M-F to review the scope of work.

Scope of Work:

ACCESS is seeking the services of a qualified Payroll/HR solutions provider with expertise in outsourced payroll processing and related payroll services to successfully provide these services to meet the payroll, human resource and general ledger needs in the most cost-effective and efficient manner possible.

Qualified firms wishing to respond to RFP – “Payroll/HR solutions” must provide all equipment and materials described in this document, whether directly or through subcontractors/sub-consultants. This does not, however, limit the use of sub-contractors or sub-consultants.

It is anticipated that the solution will be completely installed, integrated with the financial software, and staff trained before the end of the current calendar year (December 31, 2020)

We are requesting the following features highlighted in the proposal:

  • Time and labor Management
  • Payroll
  • HR Management
  • Learning Management System
  • Electronic Benefits Module
  • Integration timeline and staff training plan

Vendor(s) shall be responsible for all repairs or damages to ACCESS property caused by his/her equipment, personnel or materials used.

The Vendor is to report to the Human Resources Director and/or his designee and will cooperate and confer with him/her as necessary to insure satisfactory work progress.

Furthermore, any operator leaving ACCESS sites in an unsatisfactory condition will be required to return and complete the job with no additional compensation.

Vendor Selection Criteria - ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the “best value” (See: "Best Value" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully based on any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS. Bids will be reviewed and evaluated on a weighted system to determine best value.

Proposals will be reviewed and scored as follows:

  • Time and labor Management ~ 10 points
  • Payroll ~ 20 points
  • Price ~ 20 points
  • Learning Management System ~ 10 points
  • Electronic Benefits Module ~ 10 points
  • HR Management ~ 10 points
  • Integration and staff training plan ~ 20 points

 

Based on the criteria above, using a 100 point scale the vendor that accumulates the highest score wins the bid.

“Best Value” means that ACCESS will, in an evaluation of each proposal submittal, consider factors other than just cost in making the award decision.

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation for offers to contract only and is not to be construed as: (a) an offer to contract; or (b) as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP. Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued because of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant. Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays – In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) If Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) If Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) If Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services like those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Term – ACCESS is requesting a 3-year contract for Payroll/HR solutions services beginning January 1, 2020

MOVE Website RFP

About Us:

ACCESS is an Arab American community nonprofit with multiple locations in the metro Detroit area specializing in employment, health, education, social services and far reaching national initiatives such as the Arab American National Museum, the Center for Arab American Philanthropy and the National Network for Arab American Communities.

Project Summary:

ACCESS is in need of a responsive website for our MOVE summit that is built on a flexible and easy to use platform to allow for non-technical staff to effectively manage the site from a content creation standpoint.

The site must be easy to use and management workflows must be clearly defined. All workflows designed for the site (custom or otherwise) must be demonstrated during the development process to ensure ease of operation and to ensure the solution meets all requirements. The development process must allow for the exchange of feedback to enable remediation in the event a component does not function as expected.

The site must be visually compelling and allow video and other visual content to be embedded into existing pages by non-technical staff.

Robust analytics functionality must be integrated into the site (the use of 3rd party tools such as Google Analytics is permissible). The site must allow for the easy integration of social media content, from multiple accounts on multiple platforms.

Project Specifications:

ACCESS requires project planning, design, and engineering services to facilitate the creation of a new website for its MOVE summit. Site goals must be determined and a sitemap must be developed once content and structure requirements are designated. Design mock-ups must be provided and approved prior to implementation.  The process must allow for multiple iterations to ensure the design template meets all requirements.

Base content requirements include the following items:

  • Internal Pages conveying information about ACCESS and the MOVE concept as well as informative content related to the purpose of this site. Pages should be flexible and allow non-technical staff to embed 3rd -party widgets, applications and visual content.  
  • News Articles including news content and blog entries. Blogging should be functionality built into the site and should not require the use of 3rd-party services.
  • Social Media Feed that pulls content from other ACCESS sites and social media.
  • Calendar-Based Event Feed that pulls content from other ACCESS sites.
  • Summit/Event Subsite for information related directly to the future summit, which allows for the processing of registrations and the payment of any applicable fees directly on the site. An easy to use reporting mechanism must be integrated to allow for the easy extraction of complete sales/registration data.
  • Text Action Alerts and Email Sign-Up Functionality
  • Donations must be accepted through the site utilizing Authorize.net. Additional content types may be defined and become required during the planning phase of the project.

Additional ecommerce considerations include the implementation of a notification system to alert administrative staff of new registrations/donations/ticket sales, and the patron must receive a visually appealing html based confirmation. Administrative users must have some flexibility in regard to the content of the customer-facing notifications.  Basic reporting functionality must be included to allow for the viewing and export of sales data pertaining to donation and event transactions.  The process pertaining to all ecommerce related items must allow for multiple iterations to ensure the solution provided functions as specified and required.

Deliverables:

  • The vendor will work with ACCESS to develop and provide a sitemap.
  • The vendor will develop and provide design template mockups prior to implementation.
  • The vendor will provide access to a test environment throughout development of the site.
  • The vendor will develop all functionality requirements—specifically ecommerce--with usability in mind and will provide multiple iterations of any provided component if deemed necessary.
  • The vendor will provide thorough documentation (including all custom code utilized) and direct end-user training to enable the client to support the site in the future.
  • The vendor will provide support services to migrate the completed site to the client’s production environment if required.
  • The vendor agrees to provide warranty for all services rendered for a reasonable amount of time.

Timeframe: This project has an aggressive timeline. Proposals are to be received no later than December 9, 2016. ACCESS will choose a winning proposal no later than December 16, 2016. ACCESS requires the project to be fully completed by February 24, 2017, with a partial launch on January 20, 2017.

Budget: To be discussed with prospective vendors.

Submission Instructions:  Please send all proposals to Jared Mouro at jmouro@accesscommunity.org . He may also be reached at 313-842 -1927 for more information.

 

Deadline: 
December 9, 2016

Records Management & Document Destruction 2017-2018

ACCESS, a Dearborn-based non-profit, seeks proposals for the service referenced above at the locations specified. Please consider this document as formal Request for Proposal (RFP). Bids should be submitted to procurements@accesscommunity.org by 10 am December 12th, 2016. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Facilities Manager Mark Paul at 313-720-6318 (cell), mpaul@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities. 

Scope of Work:

ACCESS is accepting proposals for record management services and on-site document destruction services, occurring approximately every 4 weeks. The service shall involve on-site document destruction at all locations noted, unless stated otherwise. Document destruction is to be performed in accordance with The State of Michigan’s requirements for confidential destruction of records. The State of Michigan’s contract requirements are: Paper: 5/16 inch particle size (can be accomplished with pulverization or grinding, and all material is recycled). Proposal should outline pricing for storage, record retrieval services, and initial collection of files. Include detailed description of process involved in record management

Please include the following with the submitted proposal:

  1. Name, address, phone number, email address, web site, and brief introduction of your company (include local office locations)
  2. Include information about years of service in this business and detail professional experience in providing services
  3. Include a detailed cost proposal detailing the charge per bin, charge per pick-up, minimum charges and any additional costs associated with the document destruction services.
  4. The size of the locking bins provided for document shredding collection should be clearly stated in the RFP.
  5. All costs associated with the services must be listed including surcharges.
  6. Please list any other types of destruction and recycling services your company is able to provide, including, but not limited to: on-site hard drive destruction services, media destruction, and electronics recycling.
  7. ACCESS would like services to start approximately 30 days from final vendor selection.

DELIVERABLES

The Vendor/Contractor must provide the following:

  1. The Vendor/Contractor will provide eight (8) shred collection bins to ACCESS. The bins will be approved by ACCESS staff before delivery
  2. Informational materials for records management process.
  3. The Vendor/Contractor will provide the ACCESS with a contract for one (1) year. Pricing must be guaranteed for at least one (1) year

            a. Increases in price may trigger a new procurement, to be initiated after cost analysis is completed

 

Vendor Selection Criteria - ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the best value based on the weighted criteria outlined below. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS.

The weighted criteria are as follows:

     Pricing (40 points): total annual cost of basic services

     Ability to provide and perform the Required Services for the Contract (15 points): Resources available to support records management and document destruction. Hours/Days of service.

     Processes associated with records management & retrieval (20 Pts): Outline of how the process works. Ease of implementation and active management.

     Technology for Supporting the Program (15 points) Electronic on-line catalog, order entry use by and suitability for the entity’s needs. Quality of vendor’s on-line resources for ACCESS staff.

     Value Added Services Description, Products and/or Services (10 points): Training. Customer Service. Phone support.

 

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation for offers to contract only and is not to be construed as: (a) an offer to contract; or (b) as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP.  Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued as a result of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant.  Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Delays - In the case that the Contractor(s) cannot deadlines identified in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

     (a) If Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

     (b) If Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

     (c) If Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

     (d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

     Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. ACCESS, by law, is exempt from State and Federal Taxes.

Term – ACCESS is requesting a 1 year contract beginning approximately 30 days from the selection of the vendor.

 

Schedule A: Locations (w/ # of shred bins per location)

     1. ACCESS Main Office – 2651 Saulino Ct, Dearborn MI 48120 (3)

     2. ACCESS Community Health & Research Center – 6450 Maple St, Dearborn, MI 48126 (1)

     3. ACCESS Employment & Human Services Center – 6451 Schaefer Rd, Dearborn, MI 48126 (3)

     4. ACCESS Community Health & Research Center of Macomb County – 4301 E 14 Mile Rd, Sterling Heights, MI 48310 (1)

 

Schedule B: Additional Information

1. The Vendor/Contractor will be permitted onsite between the hours of 9:00 a.m. to 3:00 p.m. – Monday through Friday to provide service.

2. The Vendor’s/Contractor’s installer(s) will be required to provide valid identification to enter ACCESS facilities.

3. The Vendor’s/Contractor’s installer is expected to act and dress in a professional manner.

4. Site visits are allowed during the RFP process. Please contact Mark Paul at 313-720-6318 to schedule a visit. It shall be the responsibility of the Vendor/Contractor to thoroughly read and understand the information, instructions, and scope of services contained in this RFP. Vendors/Contractors are expected to fully inform themselves as to the conditions and requirements of the services to be provided. Failure to do so is at the Vendor’s/Contractor’s own risk. No plea of error or ignorance by the Vendor/Contractor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Vendor/Contractor to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of ACCESS. ACCESS will assume that submission of a RFP means that the Vendor/Contractor has familiarized itself with the conditions and requirements and intends to comply with them unless specifically noted otherwise.

Deadline: 
December 12, 2016

Mat Rental 2016-2020

ACCESS, a Dearborn-based non-profit, seeks proposals for the service referenced above at the locations specified. Please consider this document as formal Request for Proposal (RFP). Bids should be submitted to procurements@accesscommunity.org by 10 am December 12th, 2016. Bids must be accompanied by a completed version of the RFP document located at https://www.accesscommunity.org/download/file/fid/203.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Facilities Manager Mark Paul at 313-720-6318 (cell), mpaul@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities. 

Scope of Work:

ACCESS is in need mat rental services, with replacement occurring every 2 weeks.

Please include the following with the submitted proposal:

  1. Name, address, phone number, email address, web site, and brief introduction of your company (include local office locations)
  2. List a minimum of three (3) references
  3. Include information about years of service in this business and detail professional experience in providing services
  4. Include a detailed cost proposal detailing the charge per mat, charge per pick-up, minimum charges, surcharges, service charges and any additional costs associated with the services.
  5. The size of the rugs we are currently utilizing at our locations w/ current estimated counts in parenthesis are

          a.  3’x5’ scraper mat (9)

          b.  3’x5’ black mat (15)

          c.  3’x10’ black mat (38)

          d.  4’x6’ black mat (10)

          e.  4’x10’ black mat (3)

          f.  4’x20’ black mat (4)

  1. ACCESS would like services to start approximately 30 days from final vendor selection.

DELIVERABLES

The Vendor/Contractor must provide the following:

  1. The Vendor/Contractor will provide rugs, as stipulated, in new to like-new condition.
  2. The Vendor/Contractor will provide the ACCESS with a contract for four (4) years.  Pricing must be guaranteed for at least two (2) years

          a. Increases in price may trigger a new procurement, to be initiated after cost analysis is completed.

 

Vendor Selection Criteria - ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the most advantageous regarding price (See: "Low Bidder" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS.

          Low Bidder: The lowest responsive, responsible bid will be based on the cost per month per facility, demonstrated ability to perform the work and history of performance.

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP.  Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued as a result of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant.  Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays - In the case that the Contractor(s) cannot meet any deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience: ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

          (a) If Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

          (b) If Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

          (c) If Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

          (d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

          Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. ACCESS, by law, is exempt from State and Federal Taxes.

Term – ACCESS is requesting a 4 year contract beginning approximately 30 days from the selection of the vendor.

 

Schedule A: Locations

          1. ACCESS Main Office – 2651 Saulino Ct, Dearborn MI 48120

          2. ACCESS Community Health & Research Center – 6450 Maple St, Dearborn, MI 48126

          3. ACCESS Employment & Human Services Center – 6451 Schaefer Rd, Dearborn, MI 48126

          4. Arab American National Museum – 4301 E 14 Mile Rd, Sterling Heights, MI 48310

 

Schedule B: Additional Information

          1. The Vendor/Contractor will be permitted onsite between the hours of 9:00 a.m. to 3:00 p.m. – Monday through Friday to provide service.

          2. The Vendor’s/Contractor’s installer(s) will be required to provide valid identification to enter ACCESS facilities.

          3. The Vendor’s/Contractor’s installer is expected to act and dress in a professional manner.

          4. Site visits are allowed during the RFP process. Please contact Mark Paul at 313-720-6318 to schedule a visit. It shall be the responsibility of the Vendor/Contractor to thoroughly read and understand the information, instructions, and scope of services contained in this RFP.     Vendors/Contractors are expected to fully inform themselves as to the conditions and requirements of the services to be provided. Failure to do so is at the Vendor’s/Contractor’s own risk. No plea of error or ignorance by the Vendor/Contractor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Vendor/Contractor to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of ACCESS. ACCESS will assume that submission of a RFP means that the Vendor/Contractor has familiarized itself with the conditions and requirements and intends to comply with them unless specifically noted otherwise.

Deadline: 
December 12, 2016

Document Destruction 2016-2019

Request for Proposal - Document Destruction 2016-2019

Date Created: Oct. 6, 2016

Submit Quotes to:

ACCESS, a Dearborn-based non-profit, seeks proposals for the service referenced above at the locations specified. Please consider this document as formal Request for Proposal (RFP). Bids should be submitted to procurements@accesscommunity.org by 10 am October 31st, 2016. Bids must be accompanied by a completed version of the RFP document located at  https://www.accesscommunity.org/file/requiredrfp-rfqdocumentcleandocx.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Facilities Manager Mark Paul at 313-720-6318 (cell), mpaul@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities.  

                      

Scope of Work:

ACCESS is in need of on-site document destruction services, occurring approximately every 4 weeks. The service shall involve on-site document destruction at all locations noted, unless stated otherwise. Document destruction is to be performed in accordance with The State of Michigan’s requirements for confidential destruction of records. The State of Michigan’s contract requirements are: Paper: 5/16 inch particle size (can be accomplished with pulverization or grinding, and all material is recycled)

Please include the following with the submitted proposal:

  1. Name, address, phone number, email address, web site, and brief introduction of your company (include local office locations)
  2. List a minimum of three (3) references
  3. Include information about years of service in this business and detail professional experience in providing services
  4. Include a detailed cost proposal detailing the charge per bin, charge per pick-up, minimum charges and any additional costs associated with the services.
  5. The size of the locking bins provided for document shredding collection should be clearly stated in the RFP. We would like the size of the bins to be approximately 3 feet in height, 23 inches in width and 15 inches in depth to match out current placement but we will entertain other options.
  6. Also included should be a quote for any additional service events that may be required by ACCESS in addition to the recurring, every 4 week pick up that is applicable to these services.
  7. All costs associated with the services must be listed including surcharges.
  8. Please list any other types of destruction and recycling services your company is able to provide, including, but not limited to: on-site hard drive destruction services, media destruction, and electronics recycling.
  9. ACCESS would like services to start approximately 30 days from final vendor selection. 

Deliverables

The Vendor/Contractor must provide the following:

1. The Vendor/Contractor will provide ten (10) shred collection bins to ACCESS. The bins will be approved by ACCESS staff before delivery

2. The Vendor/Contractor will provide the ACCESS with a contract for four (4) years. . Pricing must be guaranteed for at least two (2) years

   a. Increases in price may trigger a new procurement, to be initiated after cost analysis is completed

Vendor Selection Criteria:

ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the most advantageous regarding price (See: "Low Bidder" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS.

Low Bidder: The lowest responsive, responsible bid will be based on the cost per month per facility, demonstrated ability to perform the work and history of performance.

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP.  Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued as a result of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant.  Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays - Snow removal will be completed by no later than 8:00 am, seven (7) days a week. During business hours, snow will be removed within two hours of end of snowfall, seven (7) days a week. In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience:

ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) If Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) If Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) If Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done on a monthly basis for equal amounts of the entire contract during the snow season. ACCESS, by law, is exempt from State and Federal Taxes.

Term – ACCESS is requesting a 3 year contract beginning approximately 30 days from the selection of the vendor.

Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance: 

1. Workers' Compensation Insurance with Michigan statutory limits and 
Employers Liability Insurance with a minimum limit of $100,000 each 
accident for any employee. 

2. Comprehensive/Commercial General Liability Insurance with a combined 
single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract. 

3. Automobile Liability Insurance covering all owned, hired and non-owned vehicles with Personal Protection Insurance and Property Protection Insurance to comply with the provisions of the Michigan No Fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each accident for bodily injury and property damage. 

4. Insurance policies shall not contain endorsements or policy conditions which reduce coverage provided to ACCESS. Vendor shall be responsible to ACCESS or insurance companies insuring ACCESS for all costs resulting from both financially unsound insurance companies selected by Vendor and their inadequate insurance coverage. Vendor shall furnish the Facilities Manager with satisfactory certificates of insurance or a certified copy of the policy, if requested by the Facilities Manager. 
 

 

Schedule A: Locations (w/ # of bins per location)

1. ACCESS Main Office – 2651 Saulino Ct, Dearborn MI 48120 (3)

2. ACCESS Community Health & Research Center – 6450 Maple St, Dearborn, MI 48126 (3)

3. ACCESS Employment & Human Services Center – 6451 Schaefer Rd, Dearborn, MI 48126 (3)

4. ACCESS Community Health & Research Center of Macomb County – 4301 E 14 Mile Rd, Sterling Heights, MI 48310 (1) 

Schedule B: Additional Information

1. The Vendor/Contractor will be permitted onsite between the hours of 9:00 a.m. to 3:00 p.m. – Monday through Friday to provide service.

2. The Vendor’s/Contractor’s installer(s) will be required to provide valid identification to enter ACCESS facilities.

3. The Vendor’s/Contractor’s installer is expected to act and dress in a professional manner.

4. Site visits are allowed during the RFP process. Please contact Mark Paul at 313-720-6318 to schedule a visit. It shall be the responsibility of the Vendor/Contractor to thoroughly read and understand the information, instructions, and scope of services contained in this RFP. Vendors/Contractors are expected to fully inform themselves as to the conditions and requirements of the services to be provided. Failure to do so is at the Vendor’s/Contractor’s own risk. No plea of error or ignorance by the Vendor/Contractor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Vendor/Contractor to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of ACCESS. ACCESS will assume that submission of a RFP means that the Vendor/Contractor has familiarized itself with the conditions and requirements and intends to comply with them unless specifically noted otherwise. 

       

 

           

 

Deadline: 
November 7, 2016

Solid Waste Recycling Collection Services 2016-2020

Request for Proposal - Solid Waste Recycling Collection Services 2016-2020

Date Created: Oct. 6, 2016

Submit Quotes to:

ACCESS, a Dearborn-based non-profit, seeks proposals for the service referenced above at the locations specified. Please consider this document as formal Request for Proposal (RFP). Bids should be submitted to procurements@accesscommunity.org by 10 am October 31st, 2016. Bids must be accompanied by a completed version of the RFP document located at  https://www.accesscommunity.org/file/requiredrfp-rfqdocumentcleandocx.

All invitations to bid issued by ACCESS will bind bidders and successful bidders to the conditions and requirements set forth in this Scope of Work, and such conditions shall form an integral part of any purchase contract awarded.

All bidders shall contact Facilities Manager Mark Paul at 313-720-6318 (cell), mpaul@accesscommunity.org between the hours of 9 am & 4 pm M-F to review the scope of work and/or participate in a site visit of all facilities.  

                      

Scope of Work:

ACCESS requires a contractor to provide proposal to establish an organization-wide recycling program to include:

  1. Placement of dedicated recycling stations throughout the facility and larger recycling collection receptacles at all locations – see Schedule A
  2. The minimum recycling efforts will include paper, glass, aluminum cans and plastic products.
  3. Recycling stations shall be made with recycled polyethylene or structural foam content, preferably post-consumer, Fibrex Products or equal
  4. Recycle collection receptacles must be marked as recycle receptacles
  5. Collection frequency should occur once per four (4) weeks and can be modified at ACCESS’ request as determined by need/volume
  6. The vendor will provide recycling training materials for staff
  7. The vendor will provide projected analysis of carbon footprint reduction based on anticipated recycled product then provide raw data analysis on an annual basis, at minimum
  8. Vendor will provide an in depth analysis of the benefits of recycling measures to include, but not limited to, the potential to generate income for ACCESS and any additional items can be determined in consultation between the Vendor and ACCESS
  9. Vendor will provide company information to determine ability to deliver services (size of fleet, years in business, number of clients serviced)
  10. Vendor will provide three (3) references
  11. Include a detailed cost proposal detailing the charge per pick-up, charges for containers,  minimum charges and any additional costs associated with the services

Deliverables

  1. The Vendor/Contractor must provide the following:
  2. The Vendor/Contractor will provide the ACCESS with a four (4) year contract. Pricing must be guaranteed for at least two (2) years.
  3. Increases in price may trigger a new procurement, to be initiated after cost analysis is completed
  4. Recycling stations for placement throughout the facilities
  5. Large collection receptacles
  6. Training Materials for recycling program

Vendor Selection Criteria:

ACCESS reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be accepted. If a proposal is selected, it will be the “best value” (See: "Best Value" following), quality of service, the Vendors' qualifications and capabilities to provide the specified service, and other factors which the ACCESS may consider. ACCESS does not intend to award a bid fully on the basis of any response made to the proposal; ACCESS reserves the right to consider proposals for modifications at any time before a Bid would be awarded, and negotiations would be undertaken with that Vendor whose proposal is deemed to best meet ACCESS' specifications and needs. ACCESS at its sole discretion may award this bid to one or several contractors whatever is deemed in the best interest of ACCESS. Bids will be reviewed and evaluated on a weighted system to determine best value. The weights are as follows: Cost to organization (40%), Quality of proposed Recycling Program (15%) Ability to deliver services based on qualifications (15%) Quality of Proposal (15%) Feedback from References

“Best Value” means that ACCESS will, in an evaluation of each proposal submittal, consider factors other than just cost in making the award decision.

Legal Requirements – The Contractor will comply with all federal, state and local laws & regulations, including but not limited to all applicable OSHA/MIOSHA requirements and the Americans with Disabilities Act.

No Contract – This notice is provided for information and invitation only and is not to be construed as an offer to contract or as a contract in and of itself.

No Assumption – ACCESS assumes no responsibility or liability for costs incurred by the Contractor prior to the effective date of any contract resulting from this RFP.  Further, Contractor may be required to obtain licenses, liability insurance, and to comply with certain laws and regulations, including but not limited to, the Americans with Disabilities Acts and Equal Opportunity Employment.

Heading and Captions for Convenience Only – Headings and captions included in this this document are included herewith for the sake of convenience only and offer no substantive guidance and are not to be examined for purposes of interpretation.

Independent Contractor – Any contract issued as a result of this RFP shall not be construed as creating a relationship of employer and employee, or principal and agent, or master and servant.  Rather Contractor and ACCESS shall assume the responsibility for the acts of their respective employees, agents, representatives, staff, consultants, and subcontractors, and should Contractor’s proposal be accepted only an independent contractor relationship shall exist between Contractor and ACCESS.

No Assignment – A contract awarded under this RFP shall not be assignable in any form or portion without the written consent of ACCESS.

Contract Changes/Modifications - Changes mutually agreed upon by the ACCESS and the Contractor will be incorporated into this contract by written amendments signed by both parties.

Contingent Upon Funding - Contracts conditioned upon availability of funds. If funding is cut and services must be reduced or discontinued, a 30-day notice will be provided.

Disputes - Any disputes arising out of this agreement shall be governed by the laws of the State of Michigan.

Overpayments - Contract debts are amounts that have been paid to a contractor to which the contractor is not currently entitled under the terms and conditions of the contract; or are otherwise due from the contractor under the terms and conditions of the contract.

Schedule of Service & Delays – Locations to be serviced once every four (4) weeks unless otherwise directed. In the case that the Contractor(s) cannot meet the deadlines in this Scope of Work, the ACCESS may contract out these duties itself and receive from the vendor the cost incurred.

Termination for Convenience:

ACCESS may terminate this contract at any time and for any reason by giving at least thirty (30) days’ notice in writing to the Vendor. If the contract is terminated by the ACCESS as provided herein, the vendor will be paid a pro-rated payment as negotiated with the ACCESS for the work completed as of the date of termination.

Termination for Cause - ACCESS may terminate the whole or any part of this Agreement, by written notice of default to Vendor, in any one of the following circumstances:

(a) If Vendor fails to perform any duties or obligations within the time specified herein or any written extension thereof granted by Customer;

(b) If Vendor so fails to make progress as to endanger performance of this Agreement in accordance with its terms;

(c) If Vendor fails to comply with any of the material terms and conditions of this Agreement. Such termination shall become effective if Vendor does not cure such failure within a period of ten (10) days after written notice of default by Customer;

(d) If the other party is declared insolvent or bankrupt, or makes an assignment for the benefit of creditors, or a receiver is appointed or any proceeding is demanded by, for or against the other under any provision of the Federal Bankruptcy Act or any amendment thereof.

Upon termination, ACCESS may procure, upon such terms as it shall deem appropriate, services similar to those so terminated. Vendor shall continue performance of this Agreement to the extent not terminated.

Payment - ACCESS payment terms are 14 business days from receipt of invoice. Invoicing will be done on a monthly basis for equal amounts of the entire contract during the snow season. ACCESS, by law, is exempt from State and Federal Taxes.

Term – ACCESS is requesting a 4 year contract beginning approximately 30 days from the selection of the vendor.

Insurance Requirements - The Vendor will maintain at its own expense during the term of this Contract, the following insurance: 

1. Workers' Compensation Insurance with Michigan statutory limits and 
Employers Liability Insurance with a minimum limit of $100,000 each 
accident for any employee. 

2. Comprehensive/Commercial General Liability Insurance with a combined 
single limit of $1,000,000 each occurrence for bodily injury and property damage. ACCESS shall be added as "additional insured" on general liability policy with respect to the services provided under this contract. 

3. Automobile Liability Insurance covering all owned, hired and non-owned vehicles with Personal Protection Insurance and Property Protection Insurance to comply with the provisions of the Michigan No Fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each accident for bodily injury and property damage. 

Insurance policies shall not contain endorsements or policy conditions which reduce coverage provided to ACCESS. Vendor shall be responsible to ACCESS or insurance companies insuring ACCESS for all costs resulting from both financially unsound insurance companies selected by Vendor and their inadequate insurance coverage. Vendor shall furnish the Facilities Manager with satisfactory certificates of insurance or a certified copy of the policy, if requested by the Facilities Manager. 
 

Schedule A: Locations

  • ACCESS Main Office – 2651 Saulino Ct, Dearborn MI 48120
  • ACCESS Community Health & Research Center – 6450 Maple St, Dearborn, MI 48126
  • ACCESS Employment & Human Services Center – 6451 Schaefer Rd, Dearborn, MI 48126
  • ACCESS Community Health & Research Center of Macomb County – 4301 E 14 Mile Rd, Sterling Heights, MI 48310
  • Arab American National Museum – 13624 Michigan Ave. Dearborn, MI 48126

 

Schedule B: Additional Information

  1. The Vendor/Contractor will be permitted onsite between the hours of 9:00 a.m. to 3:00 p.m. – Monday through Friday to provide service.
  2. The Vendor’s/Contractor’s installer(s) will be required to provide valid identification to enter ACCESS facilities.
  3. The Vendor’s/Contractor’s installer is expected to act and dress in a professional manner.
  4. Site visits are allowed during the RFP process. Please contact Mark Paul at 313-720-6318 to schedule a visit. It shall be the responsibility of the Vendor/Contractor to thoroughly read and understand the information, instructions, and scope of services contained in this RFP. Vendors/Contractors are expected to fully inform themselves as to the conditions and requirements of the services to be provided. Failure to do so is at the Vendor’s/Contractor’s own risk. No plea of error or ignorance by the Vendor/Contractor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Vendor/Contractor to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of ACCESS. ACCESS will assume that submission of a RFP means that the Vendor/Contractor has familiarized itself with the conditions and requirements and intends to comply with them unless specifically noted otherwise. 

 

       

 

                       

Deadline: 
November 7, 2016

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